Current jobs related to Executive Assistant - Dartmouth - REMAX NOVA

  • Executive Assistant

    3 days ago

    Dartmouth, Canada Agile Underwriting Solutions Full time

    We’re searching for an Executive Assistant. Are you searching for new possibilities? Agile Underwriting Solutions has an exciting opportunity for an Executive Assistant at our Dartmouth, NS office. This is an exciting opportunity for an individual with exceptional communication and organization skills. As an Executive Assistant, you play an instrumental...

  • Executive Assistant

    1 day ago

    Dartmouth, Canada Graphite Innovation and Technologies (GIT) Full time

    Graphite Innovation and Technologies Inc. (GIT) is a sustainable coatings company propelling environmental transformation in the maritime transportation sector. We are an innovation driven organization that is socially and environmentally responsible. At GIT, diversity, equity, and inclusion are at the core of who we are. They are central to our mission and...

  • Executive Assistant

    2 weeks ago

    Dartmouth, Canada South Ridge Construction Ltd Full time

    **Responsibilities**: - Preparing financial statements, reports, memos, invoices letters, and other documents. - Answering phones and routing calls to the correct person or taking messages. - Handling basic bookkeeping tasks. - Filing and retrieving corporate records, documents, and reports. - Researching and conducting data to prepare documents for review...

  • Executive Assistant

    1 week ago

    Dartmouth, Canada Medavie Health Services Full time

    Type de poste: Permanent Date de clôture: 2024-11-17 Emergency Medical Care Inc. (EMC) is a wholly owned subsidiary of Medavie Health Services (MHS) that manages and operates ground ambulance, air medical transport and the medical communications operations in Nova Scotia through a performance-based contract with the provincial government's Emergency...

  • Executive Assistant

    3 days ago

    Dartmouth, Canada BOYNECLARKE Full time

    **Why BOYNECLARKE LLP?** We are a dynamic, fast-growing, full-service law firm located in downtown Dartmouth with spectacular views of the Halifax Harbour. We understand that the success and well-being of our clients and our colleagues is often rooted in our shared community, which is why we are deeply invested in giving back. We strengthen and support our...

  • Executive Assistant

    1 week ago

    Dartmouth, Canada Lindsay Construction Full time

    **Build the Future with us!** We build relationships. We build Communities. We build the Future. At Lindsay Construction, we have been growing the communities of Atlantic Canada for over 65 years, and we want you to join us! Be part of something great and feel the impact you make on the community you live in. The Executive Assistant provides high-level...

  • Executive Assistant to the President

    1 week ago

    Dartmouth, Nova Scotia, Canada Dora Construction Limited Full time

    Want to be a part of a thriving company with exciting careers and a profoundly purpose-driven, values-based culture? The Macklan Group of Companies is looking for youWe have an immediate opportunity at DORA Construction Ltd for anExecutive AssistantAs the Executive Assistant to the President and COO, you will be the cornerstone of executive...

  • Executive Assistant

    3 days ago

    Dartmouth, Canada Sunrise Cleaning Services Full time

    **Job Summary** We are seeking a detail-oriented and organized Executive Assistant to join our busy painting and cleaning company. Family owned and operated. The position will start remotely, working from home, and will eventually transition to an office in Dartmouth, with the flexibility to work from home occasionally. Pay rate is to be negotiated based on...

  • Executive Assistant to Real Estate Agent

    2 weeks ago

    Dartmouth, Canada REMAX NOVA Full time

    **Job description** **Real Estate Executive Assistant** We are delighted to extend an offer for the position of Executive Assistant to Nassim Klayme, a top real estate professional and co-owner of RE/MAX NOVA. **Job Title**:Executive Assistant to Nassim Klayme **Location**:32 Akerley Blvd **Job Type**: Full-Time, Monday-Friday 9:00-5:00 with occasional...

  • Executive Assistant to Real Estate Agent

    1 week ago

    Dartmouth, Canada REMAX NOVA Full time

    **Job description** **Real Estate Executive Assistant** We are delighted to extend an offer for the position of Executive Assistant to Nassim Klayme, a top real estate professional and co-owner of RE/MAX NOVA. **Job Title**:Executive Assistant to Nassim Klayme **Location**:32 Akerley Blvd **Job Type**: Full-Time, Monday-Friday 9:00-5:00 with occasional...

Executive Assistant

2 weeks ago

Dartmouth, Canada REMAX NOVA Full time

**Real Estate Executive Assistant**

**Job Title**:Executive Assistant to Nancy Skinner

**Location**:32 Akerley Blvd

**Job Type**: Full-Time - Flexible schedule will include a combination of in office and work from home hours.

**Pay**: Based on Experience

**Objective**:
Join a high-performing team at **REMAX Nova** as a crucial **Executive Assistant (EA)** supporting a busy Real Estate Agent. This role is ideal for a highly motivated, detail-oriented individual who thrives in a fast-paced environment and is passionate about delivering exceptional client service. The EA is the operational backbone of the business, responsible for managing administrative, marketing, and transaction logistics, allowing the Agent to focus solely on lead generation and client relationships.

**Key Responsibilities1. Administrative & Scheduling Support**
- Manage and organize the Agent’s activity calendar, including scheduling appointments, client meetings, and training sessions.
- Maintain and update the Client Relationship Management (CRM) database with accuracy and consistency.
- Maintain an efficient, organized electronic and physical filing system for all business and client records.
- Manage office supplies, technology, and equipment needs.

**2. Marketing & Listing Management**
- Coordinate the preparation of all listing materials (photos, virtual tours, feature sheets, sign installations).
- Oversee and manage the Agent’s social media presence (scheduling posts, responding to basic inquiries, content coordination).
- Assist in creating engaging Listing Presentations and Buyer Packages.

**3. Transaction Coordination**
- Manage the workflow of transactions from contract acceptance to closing.
- Ensure all necessary paperwork is completed, filed, and compliant with NSAR and brokerage standards.
- Liaise proactively with clients, cooperating agents, lawyers, mortgage brokers, and inspectors to ensure all deadlines are met.
- Schedule and confirm property viewings, inspections, appraisals, and final walk-throughs.

**Qualifications and Skills**
- **Experience**: Proven experience as an Executive Assistant, Administrative Assistant, or Transaction Coordinator (Real Estate experience is a significant asset).
- **Technology Proficiency**: Highly proficient in Microsoft Office Suite or Google Workspace. Experience with real estate CRM tools is highly preferred.
- **Organizational Mastery**: Exceptional planning, organizational, and time management skills with a strong ability to prioritize tasks and manage multiple projects simultaneously.
- **Communication**: Excellent written and verbal communication skills, with a professional and friendly demeanor for client interaction.
- **Discretion**: Ability to handle sensitive and confidential information with integrity and professionalism.
- **Licensing**: Must possess a valid driver's license and reliable transportation. (A valid real estate license is not required but would be considered an asset).

**Compensation**

Competitive salary based on experience and qualifications, plus performance-based bonus opportunities. Opportunities for professional development and growth within the team.

Pay: $42,000.00-$48,000.00 per year

Work Location: In person