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Executive Assistant

3 weeks ago

Dartmouth, Canada BOYNECLARKE Full time

**Why BOYNECLARKE LLP?**

We are a dynamic, fast-growing, full-service law firm located in downtown Dartmouth with spectacular views of the Halifax Harbour. We understand that the success and well-being of our clients and our colleagues is often rooted in our shared community, which is why we are deeply invested in giving back. We strengthen and support our commitment to community through various programs and initiatives, including a volunteer time program, employee-driven initiatives, and monthly community giving to employee-selected charities. We also understand that work-life integration, health, and wellness play an important role in our team’s ability to be successful and maintain a healthy working environment. Through financial literacy programs, fitness classes, a wellness subsidy program, and committee-led initiatives, our colleagues thrive at BOYNECLARKE.

**Why this role?**

**Core Duties and Responsibilities**

As an Executive Assistant, you will provide administrative support to the Vice President on the day-to-day management of the firm. Responsibilities will include:

- Managing the schedule for numerous firm committees, including Executive, Compensation, Partnership, Articling, and Employee Recognition;
- Coordinating Associate and Partnership review cycles;
- Organizing Summer Law Student Program and Articling Clerk hiring process, including participating as a member of the Articling Committee;
- Providing data analytics, reporting, and metrics as required;
- Implementing and facilitating Lawyer onboarding and offboarding process, including opening new lawyer files, preparing checklists, updating internal documents, etc.
- Supporting practice teams by scheduling team meetings, preparing and distributing meeting agendas, and taking and distributing meeting minutes;
- Liaising with accounting on cheque requests for internal programs;
- Overseeing internal programs such as hospital flowers, memorial donations, Journal Club, Trivia Night, Flu Shot Clinic, Canadian Cancer Society Annual Daffodil Campaign, and Billable Hours Award; and,
- Other general and administrative support to the P&C Team and broader firm.

**Qualifications and Skills**

To be successful, you possess the following qualifications and skills:

- Diploma or Degree in Business or Office Administration, or similar field preferred. Equivalent experience accepted;
- 5-10 years’ experience in an Executive Assistant or similar role;
- Outstanding organizational and time management skills, including navigating competing deadlines and priorities;
- Proactive approach, thinking ahead to upcoming work and preparing appropriately and effectively;
- Successfully adapting to regularly shifting priorities in a dynamic environment;
- Exceptional verbal and written communication skills with the ability to build strong relationships at all levels, both inside and outside the firm;
- Ability to be self-motivated and autonomous;
- Excellent team player who contributes positively to the team culture;
- Excellent computer skills, specifically Microsoft Word, Outlook, and Excel with the ability to learn new software quickly; and,
- Ability to maintain a high degree of confidentiality, tact, diplomacy, and discretion at all times.