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Administrative Specialist

3 weeks ago

Kitchener, Canada Kenota Health Full time

Kenota is poised to disrupt the allergy diagnostic market with the introduction of a point-of-care testing system that dramatically enhances the speed, convenience and accuracy of allergy testing. Our development centre is in Kitchener, Ontario where we are building our future success based on the talent, energy and commitment of over 40 professionals and team members.

We are currently seeking an Administrative Specialist to join our team. You will be part of a multidisciplinary team of scientists, engineers and business people in a dynamic environment with the opportunity to bring a ground-breaking new allergy product to market. If this gets you excited, then we’d love to see your cover letter and resume in 1 PDF file

Note this is an in-person position and as part of the recruitment process a satisfactory credit and police check is required.

**Responsibilities and Duties**

As the Administrative Specialist, you will provide multi-department support within the company to ensure a positive and productive working environment at Kenota.

You will be responsible for:
**Office Management**
- Managing the front desk and being the face of the company when we have visitors. This includes ensuring that the front reception area is clean and professional
- Overseeing sending/receiving of packages, coding shipments per company receiving procedure
- Maintaining the general office/facilities supplies and stocking the office and the kitchen
- Assisting with maintenance and facility-related tasks as required
- Accounting support including preparing cheques, petty cash management and payment tracking
- Manage IT equipment inventory

**Purchasing/Supply Chain Support**:

- Execute purchases approved in line with the company policy
- Issuing POs and tracking purchases against POs
- Arrange shipments using FedEx, UPS or DHL
- Ordering, tracking, and expediting parts, office supplies, equipment, etc.
- Ensuring accuracy of receipts and invoices, proactive following up with vendors when necessary

**Records Keeping**:

- Ensuring and maintaining accurate records keeping for all invoices, credit card payments
- Coordinating with the bookkeepers and making sure they have access to all back-up documents

**Executive Support**:

- Assisting the Executive team with administrative tasks, booking travel, conferences and scheduling.

**Qualifications**:

- Minimum 2 years prior experience demonstrating administrative abilities
- Ability to maintain confidentiality and discretion
- Superior knowledge of and experience with G Suite and Microsoft Office
- Ability to use emerging technology and tools
- Excellent verbal and written communication skills
- Incredible organizational skills; thorough and meticulous attention to detail
- Show off your thoroughness by addressing your cover letter to Marge Simpson
- Timely and consistent responsiveness
- Outstanding ability to prioritize and multitask
- Ability to work in a fast-paced environment with shifting priorities
- True sense of ownership and are passionate about results
- Strong teammate and collaborator, highly positive attitude
- Creative, proactive problem-solver

**Benefits**:

- Quarterly team events
- A full benefits package including health and dental plans will be provided
- Generous paid time off, paid sick days

**Salary**: $40,000.00-$50,000.00 per year

**Benefits**:

- Casual dress
- Company events
- Dental care
- Discounted or free food
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Vision care

Flexible Language Requirement:

- English not required

Schedule:

- 8 hour shift
- Monday to Friday

Ability to commute/relocate:

- Kitchener, ON N2M 5E1: reliably commute or plan to relocate before starting work (required)

**Experience**:

- Administrative experience: 3 years (required)

Work Location: In person