Administrative Assistant

5 days ago

SaintLaurent, Canada PROHIBITION Full time

Have you wanted to be part of the Cannabis industry? Well now is your chance Tripp group, Prohibition's holding company, is now hiring

We are both, the largest distributor and franchise retailer of cannabis smoking accessories in Quebec

We are looking for ambitious and hard-working individuals who want to be part of a rapidly growing industry. Individuals who are looking for a challenge and desire an ability to make a difference in the way a company is run.

Be part of something big Everyone on our small team has a voice and regularly contributes their thoughts on how to improve the way the business is run.

Reporting to the CEO and COO, you will be responsible for being their right hand for the holding group, TRIPP, and assisting them in various projects, and responsibilities as the company's Administrative Assistant.

*If interested, you may also assist our marketing department in marketing related tasks.

RESPONSIBILITIES:

- Greeting visitors
- Issue invoices, and other documents.
- Provide confidential administrative support including: project support, research tasks, preparation of business travel & seminar arrangements, and meeting scheduling, agenda development, expense reconciliation, and minute taking.
- Assist in presentation and report development for Board of Director meetings
- Chain wide communication and engagement
- Project management on an executive level
- Work with Operations to help manage Top Shelf Program and chain-wide engagement
- Create and oversee performance evaluations
- Handling basic bookkeeping tasks, such as data entry.
- Filing and retrieving corporate records, documents, and reports.
- Researching and conducting data to prepare documents for review and presentation
- Helping prepare for meetings.
- Accurately recording minutes from meetings.
- Translate executive documents from English to French
- Using various software, including Microsoft Office and Sage
- Making travel arrangements for executives.
- Performing office duties that include ordering supplies
- Provide general administrative support
- Answering very few phone calls a day
- Plan for beverages, lunches, dinners, etc. for meetings as requested.
- Organize and provide oversight for corporate initiatives and celebrations as requested.
- Contribute to the preparation of events and possible participation.
- Participate in the writing presentations and communications.
- Preparing and shipping out a few online orders
- Accounts payable and receivable/ Tier one collections

**REQUIREMENTS**:

- Very good knowledge of French and English;
- 1 year of experience or equivalent as an assistant, coordinator and/or project manager;
- Strong interest in business, cannabis, and project management;
- Autonomy
- Ability to work in a team
- Ability to work under pressure
- Like to be creative.

**Salary**: $42,000.00-$50,000.00 per year

**Benefits**:

- Casual dress
- Company events
- Dental care
- Extended health care
- Flexible schedule
- On-site parking
- Store discount
- Vision care

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday
- No weekends

Supplemental pay types:

- Bonus pay

Application question(s):
**Education**:

- Secondary School (preferred)

**Experience**:

- administrative assistant: 1 year (preferred)

**Language**:

- english and french (required)

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