Executive Assistant

Independent Living Waterloo Region (ILWR) is a non-profit organization dedicated to supporting people with disabilities in living indepdendent lives.

**JOB OPPORTUNITY**:
**Executive Assistant**

**Position Summary**:
Independent Living Waterloo Region is seeking an Executive Assistant who is committed to the highest quality of service for people in our community who experience disabilities. As a liaison between ILWR's Executive Director and the Board of Directors, the Executive Assistant is responsible for a wide variety of executive administrative duties in support of the organization’s activities. The successful applicant will be highly organized, self-motivated, possess strong communication, collaboration, and interpersonal skills, capable of effectively resolving conflict and use sound judgment in problem solving and decision making.

**Key Responsibilities**:

- Support Executive Director's time management by prioritizing communications, scheduling meetings, delegating responsibilities, and resolving concerns
- Proactively determine Executive Director’s needs, and provide required research and information
- Manage attendees, agendas, meeting minutes, and logistics of Leadership and Administration meetings and events while anticipating needs, conflicts and solving scheduling issues
- Communicate on behalf of the Executive Director by providing the initial responses to employee/Consumer concerns and/or delegating tasks to members of the Leadership team
- Prepares correspondence on behalf of Executive Director including thank you notes, letters, memo, etc.
- Act as key liaison between the Board of Directors, Executive Director, and Senior Leadership team, helping them to delivery timely and effective materials.
- Provide additional administration support to the Board as requested (i.e. prepare documents, research, coordinate meetings)
- Manage Board Portal, posting relevant documents and updates
- Attendance to training and development as required
- Any other duties as may be described

**Requirements**:

- 1-3 years experience supporting senior executives
- Experience with event planning and execution
- College diploma in office/ business administration or equivalent education
- Exceptionally organized with a high attention to detail
- Superb written and oral communication skills
- Solid working knowledge of Microsoft Office (i.e. Word, Excel, Outlook, PowerPoint) and Adobe Acrobat
- Experience with Board Governance and meeting procedures
- Ability to develop strong relations with community partners
- Aptitude to differentiate when to act independently or involve team members

**Quick Facts**:
Our vision is an inclusive community where persons with disabilities are supported to live independently and thrive. Our mission is to support and champion Independent Living for persons with disabilities through self-directed services and programs.

**Job Details**:
**Status**: Full-Time, Permanent
**Hours**:40 hours/Week. Standard office hours, with some flexibility required.
**Location**:Kitchener, Ontario
- ILWR is committed t o developing an inclusive, barrier-free selection process and work environment. We seek to provide accessibility for all applicants with disabilities consistent with our accessibility policies and the AODA. Please let us know if you require an accommodation and we will work with you to meet your accessibility needs. We thank all applicants; however only those selected for an interview will be contacted._

**Job Types**: Full-time, Permanent

Pay: From $49,924.00 per year

**Benefits**:

- Company pension
- Dental care
- Employee assistance program
- Extended health care
- Life insurance
- Paid time off

Work Location: In person