Executive Assistant

2 weeks ago

Kitchener, Canada Conestoga Cold Storage Full time

**Job Title**: Executive Assistant
**Company**: Conestoga Cold Storage Limited
**Location**: 299 Trillium Drive, Kitchener, ON
**Employment Type**: Full-Time, Permanent
**Department**: Executive Office

**About Conestoga Cold Storage**:
Conestoga Cold Storage is a Canadian leader in refrigerated warehousing and logistics services. With a strong commitment to innovation, efficiency, and customer satisfaction, we provide temperature-controlled storage solutions to some of the country’s most trusted food brands. We’re currently seeking a proactive and highly organized **Executive Assistant** to support our senior leadership team at our Kitchener headquarters.

**Position Summary**:
As the Executive Assistant, you will be a key contributor to the success of our executive team, providing high-level administrative support and ensuring the smooth operation of day-to-day activities. You’ll work in a fast-paced environment requiring discretion, attention to detail, and strong organizational skills.

**Key Responsibilities**:

- Provide direct administrative support to the executive team, including calendar management, meeting coordination, travel arrangements, and expense reporting
- Prepare, format, and edit internal and external communications, reports, presentations, and other documents
- Act as a liaison between executives and internal/external stakeholders
- Manage sensitive and confidential information with discretion
- Coordinate board meetings, take minutes, and follow up on action items as needed
- Organize company events, site visits, and meetings involving clients, partners, and vendors
- Handle general administrative duties such as filing, data entry, and procurement of office supplies
- Identify and implement administrative process improvements

**Qualifications**:

- Minimum 5 years of experience in an executive or senior administrative support role
- Post-secondary education in business administration, office administration, or a related field
- Exceptional communication and interpersonal skills
- Strong organizational abilities and attention to detail
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Ability to handle multiple priorities in a fast-paced, deadline-driven environment
- High level of professionalism, discretion, and confidentiality

**Preferred Qualifications**:

- Experience in logistics, warehousing, or manufacturing environments
- Knowledge of project coordination or event planning
- Familiarity with SharePoint or other collaborative tools

**What We Offer**:

- Competitive salary and comprehensive benefits package
- Supportive team environment and family-owned company culture
- Opportunities for long-term growth and development
- Convenient location in Kitchener with free on-site parking

**Job Types**: Full-time, Permanent

Additional pay:

- Overtime pay

**Benefits**:

- Company events
- Company pension
- Dental care
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Vision care

Flexible language requirement:

- French not required

Schedule:

- Day shift
- Monday to Friday
- Overtime

**Education**:

- Secondary School (required)

**Experience**:

- Executive Assistant : 2 years (required)

**Location**:

- Kitchener, ON N2E 1W9 (required)

Work Location: In person

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