Executive Assistant

5 days ago

Kitchener, Canada Grand River Hospital Full time

**POSITION VACANCY**: Quality, Patient Experience & Planning

**POSITION**: Executive Assistant to Vice President Quality, Patient Experience & Planning

**HOURS OF WORK**: Monday to Friday - Days (some flexibility re: schedule)

**JOB SUMMARY**:
**Qualifications**:

- Undergraduate 3-year University Degree preferred, Community College Secretarial Diploma required or equivalent combination of education and experience
- 3 to 5 years of senior administrative experience
- Exemplary skills in documentation of meeting minutes/proceedings
- Excellent calendar management skills, including the co-ordination of complex meetings with internal and external stakeholders
- Provide support to the VP’s daily operations while displaying a high-level of autonomy, responsibility, professionalism and judgment.
- Excellent written and verbal communication skills - communicating effectively and professionally
- Strong customer service orientation and the ability to foster good working relationships with board committee members, leadership team, internal and external partners
- Exceptional organizational skills and proficiency in designing and maintaining filing systems (including both electronic and paper files).
- Exemplary planning and time management skills with demonstrated flexibility and ability to adapt to changing priorities in a fast-paced executive office
- Accountable and responsible; self-directed, able to see tasks through to completion and take ownership of outcomes
- Proven accuracy and attention to detail
- Ability to use tact, discretion and maintain information in the strictest confidence
- Demonstrated proficiency with Microsoft Office Suite (including Word, Excel, Outlook and PowerPoint)
- Knowledge of MS Access and Visio would be considered an asset Knowledge of various office equipment and technology supports (photocopier video conferencing solutions, etc.)**APPLICATIONS WILL BE RECEIVED UNTIL THE POSTING IS CLOSED.**

Grand River Hospital is committed to fair and equitable employment and in our recruitment and selection practices. We strongly believe in inclusion and diversity within our organization, and welcome all applicants including, but not limited to: racialized communities, all religions and ethnicities, persons with disabilities, LGBTQ2S+ persons, Indigenous people, and all others who may contribute to the further diversification of our Hospital community. We are committed to providing and fostering a respectful workplace for all employees, free from violence and harassment. Grand River Hospital is a proud member of the Canadian Centre for Diversity and Inclusion (CCDI).

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