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Human Resources Administrator
3 weeks ago
Alberta Innovates is seeking a Human Resources Administrator to provide a broad range of administrative support to the functional areas of Human Resources including, recruitment, employee relations, learning and development, compensation, benefits and payroll administration and on special projects.
Are you our next Human Resources Administrator? You would be a good fit for this position if you:
Enjoy engaging with internal and external clients
Are effective at working independently and making sound decisions
Are resourceful, enjoy working on a diversity of different tasks, and able to tackle new challenges
Are able to balance multiple priorities with short deadlines and many interruptions
We are game changers
Alberta Innovates is a provincially funded corporation with a mandate to deliver 21st-century solutions for the most compelling challenges facing Albertans. We do this by building on our province’s research and technology development strengths in the core sectors of health, environment, energy, food and fibre, and platforms such as artificial intelligence, nanotechnology and omics. We are working with our partners to diversify Alberta’s economy, improve our environmental performance and enhance the well-being of Albertans through research and innovation.
Our subsidiary, InnoTech Alberta, offers a diversified range of scientific engineering and technological research and testing capabilities, and the facilities to support technology scale-up. Our multidisciplinary team has the depth of experience to work across all sectors, from energy to health to food and fibre. InnoTech Alberta offers you access to research talent, technical expertise, and unique facilities that can help accelerate technology development that serves both the private and public sector.
**Intrigued? Here’s some more information about the position**:The successful incumbent will be, but not limited to**:
Provide support in executing the day-to-day Human Resources services
Update information and articles on the intranet, coordinate events, schedule meetings, book rooms and catering as required.
Produce and distribute various written correspondence, reports and presentations for the HR Team, including milestone letters and certificates, presentations, annual performance letters and ad-hoc letters.
Provide data entry support for payroll and benefits administration.
Ensure all department records, paper and electronic files are set up, maintained and closed in accordance with established records management procedures.
Act as first point of contact for employee inquiries and identify appropriate course of action or refer to relevant HR team member for additional support.
Maintain office equipment, order and maintain inventory of office materials and supplies.
Track and ensure contracts/invoices are signed and coded correctly for payment.
Maintain hiring statistics and metrics for reporting and tracking of recruitment activities
Sources and identifies recruitment resources including campuses, advertising partners, internet, social and professional websites to support recruitment strategies.
Coordinate HR’s recruitment activity and participates in external recruiting events
Schedules career fairs, job shadow days and networking events
Provide technical support to users, troubleshoot issues if/when they arise
Update employee data as required, corrects assignments of jobs, managers and teams
Administer processes and forms that support HR programs run through Talent Management System
Administer and maintain organization learning platform (Udemy)
Onboard new employees and ensure they are set up prior to their first day of employment
Organize and facilitate first day orientation for new employees
Organize monthly information sessions for staff and ensure employee handbook is updated
Coordinate exit interview survey for voluntary exits
Supports continuous improvement projects and works with team members to streamline processes to enhance operational efficiency and effectiveness.
Qualifications;
Diploma in Business Administration, Records Management or related field
2 years of related experience
High degree of professionalism and the ability to maintain confidentiality
Demonstrated ability to problem solve
Client relations focused
Excellent written and oral communication skills
Planning and organizational skills
Strong interpersonal and analytical skills
Strong attention to detail, proof-reading and editing skills
Ability to multi-task, set priorities, work under pressure to meet multiple deadlines and organizational goals
Flexible and adaptable to the dynamic and changing environment
Collaboration skills and ability to work in both a team environment as well as independently
Intermediate-level MS Office skills
Valid Driver’s License and ability to travel between sites as required
Why Alberta Innovates?
We offer our employees opportunities to work on projects that will expand their skill sets while witnessing the visible impacts of thei
