Receptionist

1 day ago

Dartmouth, Canada Cherubini Bridges and Structures Full time

Cherubini Bridges and Structures, a member of the Cherubini Group of Companies, is currently looking for a Receptionist to join our team in Dartmouth, NS

We have an outstanding Safety Culture that focuses on the health and wellbeing of our workforce. The desire to be an active participant in our Safety Program is a vital aspect of employment within the Cherubini Group of Companies. We also offer competitive compensation and benefits.

**Reports To**

People Services Manager

**Summary**

As the Receptionist, you will be the first point of contact for our company. Our Receptionist’s duties include offering administrative support across the organization. You will welcome guests and greet people who visit the business. You will also coordinate front-desk activities, including distributing correspondence and redirecting phone calls.

To be successful in this role, you should also be able to deal with emergencies in a timely and effective manner, while streamlining office operations. Meeting deadlines and stress management skills are essential for this position.

**Core Competencies**
- Accountability
- Excellent Communication
- Planning and Organizing
- Problem Solving
- Results Orientation
- Strategic Thinking
- Teamwork

**Job Duties**
- Greet and welcome guests as soon as they arrive at the office
- Direct visitors to the appropriate person and office
- Answer, screen and forward incoming phone calls
- Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)
- Receive, sort and distribute daily mail/deliveries
- Update employee attendance and visitors’ records
- Maintain office security by following safety procedures and controlling access via the reception desk
- Order front office supplies and keep inventory of stock
- Update calendars and schedule meetings
- Arrange travel and accommodations, and prepare vouchers
- Keep updated records of office expenses and costs
- Perform other clerical receptionist duties such as filing, photocopying, transcribing, faxing, banking, work related to post office
- Provide backup support to the People Services department

**Requirements**:

- Proven work experience as a Receptionist, Administrative / Executive Assistant, Front Office Representative or similar role
- Proficiency in Microsoft Office Suite
- Professional attitude and appearance
- Solid written and verbal communication skills
- Ability to be resourceful and proactive when issues arise
- Excellent organizational skills
- Meeting deadlines and time-management skills, with the ability to prioritize tasks
- Customer oriented attitude
- High school degree; additional certification in Office Management is a plus

**Work Conditions**
- Travel to other company’s locations may be required
- Will be exposed to external vendors, suppliers, clients
- Meeting deadlines with ability to prioritize work

**Job Types**: Full-time, Permanent

**Salary**: $18.00-$20.00 per hour

**Benefits**:

- Casual dress
- Company pension
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Vision care

Flexible language requirement:

- French not required

Schedule:

- Day shift
- Monday to Friday
- No weekends

Ability to commute/relocate:

- Dartmouth, NS: reliably commute or plan to relocate before starting work (required)

**Experience**:

- reception or administrative: 1 year (preferred)
- customer service: 1 year (preferred)

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