Administrative Assistant

2 weeks ago

Abbotsford, Canada Ranj Takhar, Personal Real Estate Corporation Full time

Administrative Assistant Job Description - Transaction Coordinator

Successful & fun real estate team is seeking a self-starter with an exceptional eye for detail to support daily operations by performing many administrative tasks. The part-time role is responsible for performing administrative & customer service duties by answering calls, lead tracking systems, ordering supplies and performing clerical functions such as copying, filing, mailing and scheduling meetings. This requires an individual with strong time-management skills who can prioritize projects to meet deadlines in a fast-paced and team-oriented environment. This position would offer 20-25 hours a week to start, with room to grow.

**Responsibilities**:

- Oversee all aspects of buyer & seller transactions from executed purchase agreement to closing.
- Coordinate title/escrow, mortgage loan and appraisal processes.
- Coordinate inspections, assist in negotiations regarding repairs, and coordinate completion of repairs.
- Regularly update & maintain communication with clients, agents, title officer, lender etc.
- Submit all necessary documentation to office broker for file compliance.
- Coordinate moving/possession schedules.
- Schedule, coordinate closing process.
- Input all client information into client database system & transaction management systems.
- Schedule 30 Day, 90 Day & 120 Day client customer service follow up calls to assist with any home improvement provider recommendations and to ask for referrals.
- Assist in the purchasing of any office equipment, marketing materials and any other business related supplies and materials
- Manage client database management program & system
- Conducting post-sale satisfaction surveys, obtaining reviews from clients

**Qualifications**:

- Strong computer skills
- Strong organizational skills
- Strong interpersonal and communication skills
- Excellent organizational and attention to detail
- Assertive, professional, diplomatic, able to prioritize, and manage multiple tasks
- High degree of adaptability & flexibility
- Strong desire to learn new skills & knowledge
- Excellent work ethic, dependability & dedication to team/company
- Personal desire/value to produce quality work
- Ability to maintain confidentiality
- Requirements:

- High School diploma/equivalent

**Hours & Compensation**:

- Monday to Friday in Abbotsford office, typically between 9am and 2pm, occasional part-time hours in the evening’s & weekends (remotely)

Depending on experience and skill set + a bonus structure in place

**Job Type**: Part-time
Part-time hours: 25 per week

Pay: $20.00-$25.00 per hour

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Abbotsford, BC V2S 6S2: reliably commute or plan to relocate before starting work (required)

**Education**:

- Secondary School (required)

**Experience**:

- Administrative experience (required)

Shift availability:

- Day Shift (preferred)

Work Location: In person

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