Administrative Assistant

4 days ago

Abbotsford, Canada Airguard Incorporated Full time

At Airguard, we strive for an upbeat, positive, work environment. If you feel that you would be a great fit for our team, we would love to hear from you.

**Position profile.**

The Administrative Assistant person’s role is to provide support, where needed, to multiple departments in an office setting. Data Entry and clerical work will be a primary role, as well as graphical & technical updates to our website, instruction manuals and marketing material using Adobe InDesign. Answering phones and responding to customer requests will also be very important. Reporting to the General Manager, the Administrative Assistant will be supporting the organization by doing quotes, sales orders, work orders, basic graphic design and record keeping. The Administrative Assistant has the following responsibilities:
**Essential duties and responsibilities**
- Entering and managing data in our Netsuite ERP system
- Assisting in quoting custom fabrication and production work
- Updating the website, instruction manuals and drawings using Adobe InDesign
- Assisting in purchasing and scheduling
- As required, supporting the engineering and accounting departments projects
- Managing a computerized filing system/database
- Identify areas of improvement in administrative practices
- Maintain a clean and organized work environment, where safety is of the highest importance.

**Core competencies**
- Quality & detail oriented
- Organized and able to manage multiple tasks
- Experience in administrative tasks
- Experience with or ability to learn graphic design software
- Team centric & positive attitude
- Accountability and dependability
- Good written and verbal communication skills
- Ability to work in an ERP system
- Ability to work under pressure and as part of a team

**Qualification & requirements**
- A valid Class 5 Drivers License
- 2 years of direct work experience in an office setting preferred
- Experience with Adobe InDesign or similar graphics software preferred
- Ability to work in a dynamic fast paced environment requiring multi-tasking and prioritizing
- Ability to work independently and in conjunction with other team members

This job description is not intended to be all inclusive. Personnel may perform other related duties as requested to meet the ongoing needs of the organization.

**Job Types**: Full-time, Permanent

Pay: $18.00-$24.00 per hour

Expected hours: 40 per week

**Benefits**:

- Extended health care
- On-site parking

Flexible language requirement:

- French not required

Schedule:

- Monday to Friday

Application question(s):

- Do you have any experience with InDesign or similar graphic design software?

**Education**:

- Secondary School (preferred)

**Experience**:

- Administrative experience: 2 years (preferred)

**Language**:

- English (required)

Work Location: In person

Expected start date: 2025-01-27

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