Administrative Assistant, Multi-residential Team

3 days ago

Brossard, Canada Cogir Full time

We are Cogir Immobilier, a creative and essential company in the real estate sector for 25 years. People are at the heart of our mission to “Make Real Estate Meaningful”. They are found at the base of our culture and we make them our priority. With us, the human is present in everything: it is a colleague, a client, a partner, a relationship and above all, it is the basis of our actions and decisions. The head office of COGIR Immobilier is made up of nearly 200 friendly colleagues who innovate and surpass themselves day after day The “human for human” relationship is at the heart of corporate culture and philosophy. The success we know is based on our strong team spirit and the pursuit of excellence

**:
Reporting to the Vice-President, Multi-residential Division, the role of the person sought is to assist the entire team and provide effective daily administrative support for all accounting activities, department administration and customer service.

**ROLE AND GENERAL RESPONSIBILITIES**:

- Assist all members of the multi-residential team in daily, clerical and administrative tasks
- Conduct research, collect and compile data, complete certain reports and send relevant documentation to the people concerned.
- Establish and maintain good business relationships with the various stakeholders
- Follow up on files, monitor deadlines, send reminders, see to obtaining the information requested within the prescribed deadlines
- Participate in assigned special projects
- Perform the functions of coordinator in the context of special projects (organization of events for the team for example, opening of new buildings, etc.)
- Prepare and organize monthly and quarterly business reviews with the firm's various clients (report, taking minutes, organization of agendas, preparatory meetings, follow-ups, etc.) with all stakeholders related to building activities ( operations, marketing, legal, engineering, accounting, HR, etc.)
- Prepare presentations and perform analysis to support team operations
- Replace at the reception of the head office on occasion and all other related tasks.
- Write specific and general communications to tenants according to the needs of the different regional directors of the team

**EXPERIENCE AND QUALIFICATIONS**:

- DEP or DEC in administration, accounting or office automation or any other combination of study and experience deemed relevant
- Bilingualism both oral and written
- A working knowledge of Word, Excel and Outlook software
- Car required

**BENEFITS**:

- Annual Performance Bonus
- Free parking
- Group insurance
- Floating days off
- Possibility of teleworking

**JOB STATUS**:
Permanent: Full Time

**JOB SCHEDULE**:
Day time

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