Coordinator, Office Administration

You’re the go-to person who keeps things moving. As our Office Coordinator, you’ll play a key role in creating a welcoming, well-run environment that supports our teams and reflects our commitment to excellence. This role blends reception and office administration, collaboration with Marketing, and partnership with Property Management to ensure our spaces operate seamlessly.

This position is based out of our Beltline office, with some virtual support for our WestMount location.

**You will**
- Greet and welcome guests as they arrive
- Manage the office to ensure a professional and welcoming environment is maintained
- Direct visitors to the appropriate person and office, offering them water or a coffee
- Answer, screen and forward incoming
- Ensure the receptionist area is tidy and presentable with all necessary stationery and material.
- Receive, sort and distribute daily mail/deliveries and arrange and receive couriers
- Propose and manage office administrative budget for approval.
- Maintain office contact list
- Maintain office security by following safety procedures (monitor logbook, visitors).
- Health & Safety - Office fire marshal/CPR, review first aid
- Office - Building Liaison - manage requests for office maintenance
- Manage the cleanliness of the kitchen, and boardroom, and oversee the ordering of necessary supplies.
- Instruct team members on reception duties and arrange for coverage as needed.
- Maintain office calendar, arrange travel, and book hotels and transportation as needed
- Assist all business groups and teams with administrative support as needed (submit expenses, code invoices, data entry and any other ad-hoc tasks)
- Prepare workspaces for new hires (stationary, Anthem notebook, pen and hoodie, building passes
- Manage parking requests and invoices
- Catering for teams as needed
- Support the Marketing Coordinator with vertical project-specific events
- Support the Property Management team with building administration (update tenant contact/ building information, prepare purchase orders, invoices)
- Ensure the Beltline procedures manual is maintained and updated
- Other tasks as required to ensure the Beltline office is running smoothly

**You are**
- Proficient in communication skills - written and verbal
- Outgoing and confident
- Keen to Help
- Take pride in what you do
- Caring for those you work with

**You have**
- A high level of emotional intelligence
- Desire to help others and a proactive approach
- Strong experience working within a customer service environment
- The ability to work under mínimal guidance
- Facilities experience is an asset, but not required
- Strong technology skills - added bonus if you've used SharePoint and Teams
- A punctual and reliable reputation

**We have**
- Great, diverse, authentic people
- Unlimited career growth opportunities
- Mentorship from the ‘best in the biz’
- Corporate Giving Strategy supporting community development
- Annual salary reviews and performance bonuses
- 100% employer paid Benefit Plan with Healthcare Spending Account and Employee Assistance Program
- Educational Assistance Program
- ‘Dress for your day’ policyand more

Founded in 1991, Anthem is a team of 850+ people driven by creativity, passion and direct communication. Anthem has invested in, developed or managed - alone or in partnership - more than 400 residential and commercial projects across North America.

Our growing residential portfolio includes 44,000 homes that are complete, in design or under construction, from mixed-use residential to townhome, rental and single-family homes.

We own, co-own, manage or have previously owned 12 million square feet of retail, industrial and office space, and our land portfolio includes more than 60 communities, spanning 9,100 acres across Canada and the United States.

Anthem is a real estate development, investment and management company that strives, solves and evolves to create better spaces and stronger communities. We are Growing Places.

Please, no unsolicited resumes or phone inquiries from agencies. View our **Policy on Unsolicited Resumes**
on our website.