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Administration Clerk

3 weeks ago

St Catharines, Canada The Corporation of the City of St. Catharines Full time

**Summary of Duties**:
Provide administrative and clerical support to the Department. Provide customer service and respond to inquiries related to all aspects of the Department.

**Duties and Responsibilities**:

- (These set out the principal functions of the position, and shall not be considered as a detailed description of all the work requirements)._
- Collect appropriate fees and verify revenue and receipts processed. Prepare and balance monthly statistical reports for permits issued.
- Prepare and dispatch notices of nonconformity and/or Orders as directed by By-law Enforcement Officers.
- Schedule appointments, organize and prepare building inspection sheets for building inspectors in the field and update the property system software.
- Prepare and distribute packages (e.g. Committee of Adjustment, Property Standards) and coordinate the agenda for meetings.
- Prepare minutes, record decisions and prepare any correspondence arising from the meetings and provide back-up and support services in the Secretary-Treasurer’s absence.
- Record and prepare decisions given at meetings of the Committee of Adjustment and Property Standards.
- Process written complaints and organize all departmental files, records and indexes in the current property system software.
- Provide customer service to the public responding to all inquiries related to all aspects of the department and redirect technical inquiries accordingly.
- Type various documents including Reports to Staff and General Committees, letters, minutes, by-laws, Official Plan amendments and perform general clerical, record-keeping and filing duties as required.
- Perform other similar and related duties as required.

**Position Requirements**:

- Grade 12 diploma.
- One (1) year experience related to customer service, general clerical and cash handling.
- Demonstrated knowledge of relevant legislation including related by-laws.
- Sound customer service and communication skills.
- Effective time management skills with the ability to prioritize and organize work and meet deadlines without detailed direction or supervision.
- Proficient computer skills and working knowledge of Microsoft Office Suite software and applicable property system software.
- A demonstrated commitment to enhancing a safety culture.

**Pay Group 4 **- Minimum $43,145 annually; Maximum $49,447 annually

**Expected Work Location**:City Hall

**Hours of Work**:Currently Monday - Friday; 8:30 AM - 4:30 PM

Applications received any other way will not be accepted.

The City of St. Catharines is an equal opportunity employer committed to inclusive, barrier-free recruitment and selection processes and work environments. We will accommodate the needs of applicants under the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA) throughout all stages of the recruitment and selection process. Please advise the Human
Resources Division to ensure your accessibility needs are accommodated throughout this process

**Job Types**: Full-time, Permanent

**Salary**: $43,145.00-$49,447.00 per year

**Benefits**:

- Company pension
- Dental care
- Employee assistance program
- Extended health care
- Life insurance
- Paid time off
- Vision care

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday
- No weekends

Work Location: In person