Payroll Clerk

Location

Administration Office, St. Catharines

Pay and Benefits

$49,920.00, 3 weeks paid vacation, paid sick time, YMCA membership, Group Benefits and Pension after applicable waiting period

Employment Type

Full Time, 40 Hours Per Week

Effective Date:
September 2025

**WHY WORK FOR THE YMCA?**

The YMCA of Niagara is a mission-driven organization committed to fueling a healthy, connected, and engaged Niagara. Our presence in over 100 program sites has been impacting the community with dedication and purpose for over 150 years.

Our legacy in the community is a testament to the transformative work we do. We serve a diverse range of individuals and families, with a commitment to inclusivity, collaboration, and the wellbeing of all. As we move forward, we are embracing a revitalized approach to meet the evolving needs of the community and actively contribute to transforming lives across Niagara.

Guided by our shared values - caring, health, honesty, inclusiveness, respect, advocacy, and responsibility - the YMCA provides our employees with meaningful opportunities to make a positive impact on individuals and the health of our communities.

Our dynamic team is dedicated to maintaining our growth trajectory though continuously adapting and innovating our services and programs to meet the changing landscape in Niagara.

**Nature and Scope**:

- The Payroll and Benefits Clerk is accountable to support the day-to-day tasks of payroll process cycle which includes Workforce management software and benefits administration and reconciliations
- The Payroll and Benefits Clerk is accountable to backup Payroll Administrator to process and support the bi-weekly payroll for hourly and salary staff ensuring employees are paid accurately and on time, and in compliance with all legal and contractual requirements
- The Payroll and Benefits Clerk incumbent works closely with the HR and Finance department
- This position has no direct reports

**Responsibilities**:

- Assist in the processing of all changes, new hires, job changes, timecards reports and reconciliations, premium payments, manual adjustments, allocations, garnishments, calculate statutory holiday pay
- Backup Payroll Administrator to process hourly & salary biweekly payroll and all reporting
- Work in WFM (management) to ensure all timecards are accurate and in compliance with internal policies and all legal and contractual requirements
- Ensure payroll system and processes are current, reflecting all updates and legislative changes
- Ensure employee accruals time entitlements are current and staff do not exceed their accumulated sick balance
- Generate Payroll Summary, Payroll Exceptions and Payroll Salary Reports for pay period
- Process ROEs for terminations and cyclical payroll swings around such events as Christmas, March Break, Camp, and summer Childcare layoffs, in accordance with legislative requirements.
- Ensures timely remittance of government source deductions, taxes and all other associated requirements
- Ensure accurate up-to-date, employee documentation; ensure confidentiality and appropriate custody of payroll information
- Maintain, process, add and remove all applicable staff in benefits and pension plan as per guidelines and reconcile all benefits for hourly & salary staff
- Perform regular audits on entitlement banks and adjust as needed.
- Support Payroll and WFM reconfiguration projects, and provide training of managers and staff
- UKG Workforce Management Advanced Scheduling - monitor employee schedules, assist managers with issues/concerns. Create pattern/shift templates when requested.
- Assist with filing and general administrative duties as required
- Other duties as assigned

**Core Competencies**:

- _Integrity_: Demonstrates responsible behaviour at all times and maintains high ethical standards
- _Teamwork_: Actively builds teams and encourages open relationships for maximum organizational effectiveness.
- _Problem Solving_: Identifies and issue and works towards a solution.
- _Planning and Organizing_: Establishes a clearly defined and effective course of action for self to accomplish short and long term work goals.
- _Conflict Resolution_: Facilitates appropriate and timely solutions to conflict.

**Expectations**:

- To appreciate and support the YMCA’s values, mission and vision
- To demonstrate energy, dedication and enthusiasm
- To thrive in an atmosphere of change and ambiguity
- To work as a member of a team.
- To achieve planned results through personal initiative with the Association’s guidelines and policies
- To model commitment to service excellence and quality
- Adhere to the YMCA Child Protection Policies and Procedures

**Mandatory qualifications/certification/memberships (cannot work in the position without them; will be suspended if they lapse)**:

- Current Criminal Reference Check with VSS

**Education and Training Requirements**:

- High school diploma or equivalent education
- Completion of PCP (Payroll co