Administrative Assistant

**About us**

Risk Control has roots in the risk management sector dating back to 1996. Over the years, Risk Control has grown and expanded its service offerings from a local provider of security, to an international risk management consultancy with a roster of over 60 professionals locally and abroad.

Risk Control remains proud to be able to continue offering the superior services our clients have come to expect from our history in delivering on our promise of responsive, comprehensive, and professional services to our clients, industry partners, and to the public we serve. Integrity has been the cornerstone of our firm since day one, and professional standards remain the foundation of our quality service.

**Type**: Contract / Part-time
- Provide support to the Executive Leadership: manage calendar, prepare agendas, draft correspondence, and book meetings
- Maintain and monitor an accurate and timely list of action items to alert the Managers and Supervisors of deadlines on action items
- Document creation and control, data entry, and general clerical duties relating to projects;
- Assign routine requests for information to the appropriate Risk Control team member
- Assist the Operations Manager in monitoring performance reporting such as HR, budget, travel and training costs, projects
- Draft invoices and receive accounts payable
- Book maintenance appointments for fleet vehicles
- Maintain staff scheduling for projects
- Book travel for Staff, Managers and Executive Leadership
- Book rental vehicles as needed for project use
- Provide clerical support including, but not limited to, the Executive team, Operations Manager, Supervisors and Investigators, such as filing, coordinating project tasks and arranging meetings
- Send new hire paperwork and organize onboarding training and orientation
- Conduct reference checks
- Manage the uniform process and inventory for new and existing staff
- Generally support the Operations of the Calgary (HQ), Edmonton, Yellowknife, Vancouver, and Winnipeg branch offices.
- Develop basic administrative policies and procedures
- Develop report and document templates
- Review and gather statistics for reports
- Organize receipts, reconcile credit card transactions, and the processing of expense reports
- Maintain employee and sub-contractor records including licensing, and training documents
- Occasionally will require in-town errands such as picking up mail, delivering packages.
- Perform other related duties as required

**Qualifications**:

- Experience in the security, investigations or law enforcement field would be considered a strong asset
- Minimum of 2 years administrative experience
- Demonstrated ability to deal with sensitive issues and highly confidential information with a high degree of judgement and discretion
- Must be highly self motivated and produce quality, error-free work in a fast-paced environment
- Demonstrated ability to identify enhancements and recommend modifications to systems, policies and procedures
- Excellent written and verbal communication skills

Note: This job description is intended to provide a general overview of the position. Duties may vary depending on the specific needs of the organization.

This role may occasionally involve running errands, such as trips to the post office, picking up supplies, or attending in-person meetings. Preference will be given to applicants residing in Edmonton or the surrounding area to accommodate these responsibilities.

**Job Types**: Part-time, Casual, Freelance

Pay: $18.00-$22.00 per hour

Expected hours: No less than 15 per week

Additional pay:

- Overtime pay

**Benefits**:

- Casual dress
- Dental care
- Disability insurance
- Extended health care
- Flexible schedule
- Work from home

Flexible language requirement:

- French not required

Schedule:

- Monday to Friday
- Weekends as needed

Application question(s):

- Are you self-motivated and able to work remotely from home?
- This is a remote position, although on occasion we would require errands to be run, such as picking up mail, or supplies, which requires driving. Is this something you would be agreeable to do as part of your role?
- Do you reside in the Edmonton, Alberta area?

**Experience**:

- Administrative experience: 1 year (preferred)

Work Location: In person

Expected start date: 2024-10-21