Legal Assistant

2 weeks ago

Toronto, Canada Kalra Family Law Full time

Kalra Family Law is a high growth, boutique law firm serving clients in the Greater Toronto Area. We were recently ranked #162 on the Globe and Mail’s list of Canada’s top growing companies, with 3-year revenue growth of 282%.

We pride ourselves on being proactive and compassionate, and operating with honesty, integrity and empathy. We provide deep legal expertise, while always having our clients’ best interests at heart. We have a track record of delivering excellent results, as evidenced by numerous positive reviews posted by our clients.

Our firm is looking to add a highly organized, detail-oriented and proactive Legal Assistant to provide administrative support to our team and assist with day-to-day tasks associated with family law cases.

**Key responsibilities and tasks**
- Establish and nurture customer relationships from the initial consultation through to the conclusion of their file
- Provide general administrative support to the team, with a focus on assisting the Managing Partner (e.g., managing calendars, tracking deadlines, scheduling meetings, filing, etc.)
- Maintain accurate, organized and up-to-date client records and documentation
- Review weekly reports of client billings and outstanding receivables, following up with clients regarding outstanding payments
- Enter bills, expenses, and client disbursements into accounting software; review and manage team dockets and timesheets to ensure billing is accurate, complete, and submitted on time
- Draft, under supervision, routine correspondence, letters, and legal documents

**Qualifications**
- **Education**: Legal assistant diploma or certification required
- Knowledge of family law procedures and court filing processes is a strong asset
- Proficient in Office 365 and legal software (e.g., DivorceMate)
- Understanding of billing systems and project management tools
- Excellent oral and written communication skills complemented by exceptional interpersonal skills
- Proactive and results-driven, with a client-focused mindset
- Fast learner with the ability to quickly to grasp new concepts and procedures
- Committed to providing excellent customer service
- Capable of handling sensitive and confidential information with discretion
- Comfortable working in a fast-paced, time sensitive environment
- Meticulous attention to detail and strong critical thinking skills
- Able to multi-task and prioritize work with excellent organization skills

Pay: $43,964.09-$74,657.18 per year

Work Location: Hybrid remote in Toronto, ON M5J 2H7

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