Executive Administrative Assistant

5 days ago

Red Deer, Canada Cosmos Group of Companies Full time

Providing administrative support to the company to help advance the company’s goals and initiatives. The EAA will support management with the organization’s day-to-day functions by helping coordinate schedules, presentations, meetings, filing organization or compiling data.

Job responsibilities/tasks:

- Filing
- Orientation preparation and presentation
- Reference checks
- Data entry
- Organize and prepare for meetings, including note-taking
- Draft and review communication
- Social Media (Instagram/Twitter/Website)
- Creating and updating documentation (e.g., policies, procedures, manuals, promotional material)
- Specialty marketing
- Brochures
- Scheduling
- Customer services retention
- App management
- Database management

Additional Expectations:

- Maintains a positive and pleasant attitude when working with clients, customers, and other team members.
- Ability to work cooperatively and communicate with others.
- **Performs additional duties as required.**:

- Ensure client, employee and agency confidentiality, always adhering to FOIP and Cosmos’s policies and procedures.

Safety and Well-Being
- Ensure all agency areas are clean, secure, and well-maintained.
- Read, understand and comply with Cosmos’ Health and Safety policies and safe work procedures/practices
- Wear the appropriate personal protective equipment and clothing for their job duties
- Report any unsafe, unhealthy condition to their supervisor immediately
- Report any injury, equipment damage, or near misses to their immediate supervisor and complete the required documentation
- Take every reasonable precaution to protect the safety of co-workers, clients, and self.
- Actively and positively participate in the Cosmos’ Health and Safety Program
- Demonstrate positive approved safety practices and procedures and set a good example for fellow employees
- Have the opportunity to be a member of the Health and Safety Committee and participate in the maintenance of the Health and Safety Program
- Make safety suggestions to their supervisor or Health and Safety Committee

Education, Experience and Qualifications:

- Completion of Administrative Diploma
- Excellent computer skills, including Microsoft Office experience (Word, Excel, PowerPoint)
- Familiar with scheduling software
- Marketing knowledge would be an asset
- Excellent writing, editing and proof-reading skills
- Attention to detail
- Exceptional organization and time-management skills

Mandatory Conditions
- Clear Vulnerable Sector Check
- Driver’s Abstract and Valid Driver’s License
- Valid Vehicle Insurance ($2 million liability)
- Reliable Vehicle
- Valid Emergency First Aid Certification
- Nonviolent Physical Crisis Intervention Training

**Job Types**: Full-time, Permanent

**Salary**: From $20.99 per hour

Schedule:

- 8 hour shift
- Monday to Friday

Work Location: In person

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