Executive Assistant

2 weeks ago

Red Deer County, Canada Prime Boiler Services Full time

**Position Summary**: The Executive Assistant (EA) will provide high-level support primarily to our President (80%) and secondarily to other executive team members (20%), streamlining administrative functions to enhance executive efficiency, improve internal communications, and support strategic initiatives. This role is essential for enabling our executive team to focus on strategic business objectives and achieve our goal to double revenue in four years.

**Key Responsibilities**:

- **Administrative Support**:

- Oversee document management systems, ensuring key executive files are organized and accessible.
- Collaborate with the Marketing team to align executive communications with corporate branding.
- **Calendar & Meeting Management**:

- Maintain the President's calendar to optimize time management.
- Coordinate meetings, prepare agendas, and track action items.
- **Project & Goal Management**:

- Track executive-level projects, deadlines, and deliverables.
- Conduct research and present actionable recommendations to support executive initiatives.
- **Expense Management**:

- Oversee and reconcile executive expenses, ensuring alignment with budget guidelines.
- Coordinate with finance for approvals and monthly reconciliations.
- **Travel Arrangements**:

- Plan and manage travel for the President and executive team, ensuring seamless coordination.

**Who You Are**: You are a highly organized, proactive individual with excellent interpersonal and communication skills. You’re able to balance competing priorities, work with discretion, and bring expertise in executive support, including document control, expense management, and project coordination.

**Preferred Qualifications**:

- Experience in document control, executive support, and expense management.
- Proficiency with Office 365, productivity apps, and business support software.
- Proven ability to support executive-level decision-making and project coordination.

**Key Success Factors**:

- Ability to work independently with professional discretion.
- Strong time-management, organizational, and problem-solving skills.
- Adaptable to change, growth, and diversification in a dynamic work environment.

**Why Join Us?** Be a part of a respected, family-owned Alberta company with a reputation for quality and trust. You’ll contribute directly to our strategic objectives, supporting a leadership team focused on achieving significant growth.

**Company Overview**: Prime Boiler Services Ltd. is a family-owned Alberta business that has become a symbol of trust and quality in building, servicing, and renting high-performance boiler systems. We proudly support diverse industries, including Food Manufacturing, Breweries & Distilleries, Commercial, Public Institutions, and Rentals to the Oil & Gas sector. Behind our symbol lies an experienced team of professionals committed to supporting our clients' success by delivering the best steam and heating solutions.

Pay: $65,000.00-$85,000.00 per year

**Benefits**:

- Casual dress
- Company events
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off

Flexible language requirement:

- French not required

Schedule:

- Monday to Friday
- Overtime
- Weekends as needed

**Experience**:

- Microsoft Office: 3 years (required)

Work Location: In person

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