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Office Administrator

2 weeks ago

Aurora, Canada NAPIER-REID LIMITED Full time

**Napier-Reid **is a leading supplier of engineered water and wastewater treatment systems located in Aurora, Ontario, Canada. Our team of highly trained specialists work across the globe solving unique water challenges. Since its inception in 1950, Napier-Reid has completed over 3,000 water and wastewater treatment contracts for both municipal and industrial clients in more than 40 countries. With our commitment to the values of collaboration, innovation and sustainability, Napier-Reid strives to be a leading employer in the water and wastewater industry.

**Office Administrator**

**Key Responsibilities**
- Responsible for day to day accounting duties:

- Supplier invoice entry.
- Creation of customer invoices.
- Posting monthly journal entries.
- Credit card reconciliations.
- Government remittances: HST, PST, WSIB, Corp tax.
- Assist with processing of account payable invoices.
- Deposits and monthly bank reconciliation.
- Assist with month, quarter and YE closing.
- Willing to obtain commissioner of oaths for taking affidavits.
- Review tender portals such as Merx and Biddingo for bids and tenders.
- Reception duties include inbound calls, set up and direction for visitors and clients, plus outgoing and incoming correspondence.
- Maintain a clean and organized reception area, lunchroom, and boardroom, and assist with meetings or events.
- Order various supplies for the office to ensure the business is fully stocked.
- Work will be performed in the office at our location.
- Perform other accounting, financial, or administrative duties as required.

**Qualifications**
- 5 years of progressive experience in accounting and finance.
- Secondary school or classes taken toward CPA or accounting designation preferred.
- Accounting experience in AP, AR, JE required. Experience preparing financial statements and various financial reports is an asset.
- Experience in construction industry is an asset.
- Attention to detail and accuracy.
- Excellent team player and willing to assist other team members.
- Strong problem-solving and analytical skills.
- Strong verbal, written and interpersonal skills and the ability to use discretion when needed.
- Ability to independently problem solve, but also understand when to communicate that assistance is required.
- Ability to multi-task, work under pressure and meet the required deadlines.
- Ability to cooperate with other employees ensuring a cohesive and efficient office environment.
- Valid Driver’s license.

Competitive salary and compensation including benefits and retirement plans are available.

**Job Types**: Full-time, Permanent

Pay: $50,000.00-$65,000.00 per year

**Benefits**:

- Dental care
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- RRSP match
- Vision care

Schedule:

- Monday to Friday

**Education**:

- Secondary School (preferred)

**Experience**:

- Accounting: 5 years (preferred)

Licence/Certification:

- Driving Licence (preferred)

Work Location: In person