Education Administrative Assistant

**Req ID**:137113**
**Company: Nova Scotia Health**
**Location**:Central** Zone, **Bethune Building - QEII**
**Department**:MED Critical Care AFP**
**Type of Employment**:Permanent** **Hourly FT** (**100%** FTE) x **1** position(s)**
**Status: NSGEU** **Admin Professionals** Position**
**Posting Closing Date**:13-Oct-22**

Nova Scotia Health is the largest provider of health services in Nova Scotia, with some specialized services also offered to clients throughout Atlantic Canada. We’re on a mission to achieve excellence in health, healing and learning through working together, which is reflected in the hospitals, health centres and community-based programs we operate across the province. Our passionate team of professionals provides a variety of high-quality inpatient and outpatient services including academic, tertiary, and quaternary care, as well as continuing care, primary health care, public health, and mental health and addictions. Join a diverse team of innovators, collaborators and creative thinkers today.

**Responsibilities**:
Reporting to the Department Manager of Critical Care, the Education Administrative Assistant is the principal contact and primary resource for all QEII ICU rotating residents and medical students and is responsible for all coordination and administrative functions that relate to their experience while in the ICU. The educational coordinating process includes, but is not limited to: all elective maintenance, resident assessment, complex annual and monthly scheduling, and authorization and verification of leaves of absence/vacation days. The QEII ICUs host approximately 170 residents & medical students annually. The Education Administrative Assistant functions within the university hospital environment and is responsible for operating within the medical school policies and the Maritime Resident Doctors Collective Agreement.

**Qualifications**:

- Graduate of a recognized Office Administration or Business Program
- Minimum two years administrative experience required
- Medical Terminology an asset
- Familiarity with medical education environment at the undergraduate or postgraduate level is considered an asset
- Recent administrative experience in an academic or healthcare setting is an asset
- Previous experience creating and maintaining complex high-pressure schedules considered an asset
- Excellent computer skills and proficiency in Microsoft Office required (Excel, Word, Outlook)
- Excellent communication and interpersonal skills
- Ability to use a high degree of judgement/attention to detail and organizational skills
- Ability to problem-solve effectively and independently, accessing resources and assistance as required
- Ability to manage confidential and sensitive information
- Ability to take initiative, employ creativity and leadership
- Ability to learn and work quickly; adaptable to change
- Ability to work independently and within a team with mínimal supervision

Please ensure your resume is up to date and includes all relevant education, experience, training, and certifications.

**Hours of Work**:
Permanent full-time position; 70 hours biweekly

**Salary Information**:
$21.73 - $24.31 hourly

**Once You've Applied**

Thank you for your interest in this position. Only those applicants selected for an interview will be contacted.

This is a Admin Professionals bargaining unit position. Preference is given to bargaining unit employees for unionized positions. Employees are encouraged to view their seniority hours and dates in their SuccessFactors online profile. Successful applicants changing unions, bargaining units or employment status, are advised to seek clarification regarding their seniority, benefits, and vacation entitlement and/or usage, prior to accepting the position.

As per the COVID-19 Mandatory Vaccination Protocol in High-Risk Settings, Nova Scotia Health requires all team members to be fully vaccinated by November 30th, 2021.

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