Real Estate Executive Assistant

6 days ago

Toronto, Canada Kim Vuong Real Estate Team Full time

Join a growing real estate business where excellence, trust, and ownership matter.

We’re looking for a high-performing Executive Assistant to work directly with Kim Vuong—a top-producing real estate agent with Keller Williams Referred Urban Realty. This is a unique opportunity to play a critical role behind the scenes while building toward a future leadership path.

You’re the type of person who _thrives on structure_, _loves solving problems_, and _naturally takes charge of the details_. You don’t wait to be told—when you see something that needs to be done, you’re already on it. Whether it’s organizing systems, tracking documents, or getting a campaign out the door, you bring order, calm, and execution to everything you touch.

You’re reliable, coachable, emotionally steady, and hungry to grow. You’re not just looking for a job—you’re looking for someone to invest in you, develop your leadership potential, and give you more responsibility as you earn trust. You’re energized by working independently, love checklists and SOPs, and have the self-awareness to learn fast, take feedback, and improve every week.
- **
Position**: Full-Time (40 hours/week)
- ** Schedule**: Monday-Friday
- Occasional evenings/weekends as needed (for events or launches)
- ** Location**: In-person, Toronto, ON
- ** Compensation**: $60,000-$70,000 CAD Based on experience, initiative, and results

**Compensation**:
$60,000 - $70,000 yearly

**Responsibilities**:

- Coordinate and send mailers and manage physical and digital marketing materials
- Manage listing setup and transaction coordination from start to close
- Track business expenses and categorize transactions using QuickBooks
- Maintain and improve systems, checklists, and standard operating procedures (SOPs)
- Organize and file key business documents and client files (digital and physical)
- Manage calendar scheduling, vendor communication, and admin support
- Support daily business flow to help the team deliver 5-star client service without disruption

**Qualifications**:

- 2+ years in an administrative, real estate, or operations support role
- Strong organizational and time-management skills—you love systems and structure
- Hands-on experience with QuickBooks or similar bookkeeping software
- Tech-confident: comfortable using CRMs, Gmail/Google Workspace, Social Media pages, Canva, and printers/scanners
- Excellent written and verbal communication skills
- Independent and proactive—you're someone who gets it done without reminders
- Reliable, grounded, and growth-oriented—you want to be part of something long term

**About Company**
Kim Vuong is a top-performing real estate agent based in Toronto, Ontario, known for her results-driven mindset, deep local expertise, and exceptional client service. As the business expands, Kim is building a high-integrity team rooted in excellence, professionalism, and long-term vision.

Her real estate practice is built on more than just sales—it’s about helping people navigate one of the biggest decisions of their lives with confidence, care, and clarity. As her trusted Administrative & Operations Assistant, you’ll play a key role in keeping the business running like a well-oiled machine behind the scenes.

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