Real Estate Client Care Specialist/executive

6 days ago

Toronto, Canada Real Estate Team In Etobicoke Full time

Real Estate Client Care Specialist/Executive Assistant wanted to join a Fun and Energetic Real Estate Team

Real Estate Experience is a Must.

We currently have a fantastic opportunity for a dynamic individual to join a top performing Team. You will be responsible for managing day to day operations, providing administrative support to the team, creating systems and so much more

The Teams reputation is always working with _Honesty, Integrity, and Exceptional Results._

**RESPONSIBILITIES**
- Print Pre-list report and prepare CMA packages.
- Attend listing appointments (Meet with Photographer, Appraiser, Maintenance Person, Staging and any other appointments), when needed
- Install, manage and remove lockboxes
- Help with Staging properties
- Update IXACT Contact (CRM) with client information
- Prepare property folder once CMA instruction received
- Assist and prepare all transactional paperwork such as CMAs, Listing Agreements, Working with a realtor, offers, amendments, waivers, etc.
- Organize and maintain filing systems, archives and electronic files
- Send follow-up client letters after presentations.
- Prepare monthly marketing materials such as Neighbourhood Newsletters, Neighbourhood Flyers, etc.
- Record and file team expenses accordingly

This list is a general outline of responsibilities however, there may be other tasks/responsibilities given that are meant to assist the team.

**SKILLS AND ATTRIBUTES**
- Follow instructions thoroughly and work well as part of a team
- Highly organized
- Excellent English language communication skills: written and spoken
- Ability to work in a fast-paced environment,
- Excellent problem-solving skills
- Dedicated team player and willing to put in extra time
- Creative

**EXPERIENCE**
- Real estate admin experience (mandatory)
- Experience with Brokerbay Portal
- Experience in online property portals (TREB, DocuSign, WEBForms, Realtorlink, GEO, MPAC, etc.)
- Expert knowledge of Microsoft Office (Word, Excel, PowerPoint) & Adobe Softwares (Adobe Acrobat DC, Photoshop, Illustrator)
- Experience with CANVA software
- Experience in self/project management
- Experience of using a CRM system: Agent Locator
- Social media experience (Instagram, Facebook - Facebook Ads, Google Analytics)

**ADDITIONAL QUALIFICATIONS**
- Valid Ontario Driver’s Licence (mandatory)
- A reliable vehicle (mandatory)
- Licensed Agent (Not mandatory)

All other training will be provided. Familiarity with Dropbox, Google Drive, and CRM systems are an asset.

Benefits will be offered.

There is opportunity for growth.

“We thank all the applicants for the interest, however, only those being considered for an interview will be contacted.”

**Job Types**: Full-time, Permanent

**Salary**: From $42,000.00 per year

Additional pay:

- Bonus pay

Schedule:

- 8 hour shift

Application question(s):

- Do you own a vehicle?

**Experience**:

- Adobe Acrobat: 2 years (required)
- Microsoft Office: 2 years (required)
- Real Estate Admin: 2 years (required)

Licence/Certification:

- Drivers Licence (required)

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