Administrative Assistant

2 weeks ago

North Battleford, Canada Legal Aid Saskatchewan Full time

**The Opportunity**

We are seeking a skilled, responsible and confident **Administrative Assistant** for a permanent, full time position at our **North Battleford** **Area Office**.

**Main Purpose**

Under the supervision of the Legal Director, Lawyer, and/or Legal Assistant, Administrative Assistant provides a wide variety of complex secretarial and administrative duties in a fast-paced and demanding work environment.

**Primary Responsibilities**

This position provides and obtains information to/from public and private sector groups/individuals which may require some discussion. Administrative Assistant is typically the initial contact for the office, dealing with reception, messages and booking of appointments.

**K**ey Accountabilities**
- Takes dictation in shorthand or from a dictating machine and transcribes on a computer
- Word processes or types letters, documents and other material from instructions or precedents
- Maintains client files, filing systems and client data base
- Answers the telephone, responds to in-person inquires and relays messages
- Provides information to the public and to clients based on general knowledge
- Interviews applicants/clients to determine financial and range of service eligibility (including assessment of contributions), determines if the matter may be a conflict for the office, sets appointments for professional staff, and assesses and refers unusual situations to supervisor.
- Provides other clerical functions, which may include in-coming and out-going mail and maintaining statistical records.
- Maintains familiarity with the commission’s policies and procedures

**Essential Education and Experience**
- High school graduation and one year of relevant post-secondary education, or an equivalent combination of education and experience
- Ability to operate switchboard equipment, type, word process and transcribe from dictating machines
- Minimum of one year of previous related experience
- General knowledge of the practice of law is an asset

**Core Competencies**
- ** Leadership**: willingness and ability to accept responsibility and ability to communicate effectively with and to motivate co-workers; works as a team player, shows empathy and care for others; treats people fairly, committed, skilled & responsible.
- ** Judgment**:ability to arrive at sound conclusions after evaluating information or ideas; acts with integrity & respect, independent, committed, skilled & responsible.
- ** Dependability and Reliability**: ability to handle duties and assignments and whether committed, skilled and responsible.
- ** Quality of work**: the correctness and degree of excellence of work duties performed under normal conditions.
- ** Initiative**:extent of independent thinking and action. Taking ownership and researching solutions effectively.
- ** Cooperation and attitude with clients**: manner in which handles relationships with clients (internal and external); strives to serve clients, shows empathy, treats people fairly and with respect.
- ** Adaptability and change management**: shows understanding and willingness to adopt to organizational changes. Willingness and ability to learn new technology, new processes, responsibilities

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