Administrative Assistant

4 days ago


Concord, Canada Alonzi Immigration Services INC Full time

Work Term: Permanent
- Work Language: English
- Hours: 30 to 35 hours per week
- Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
- Experience: 2 years to less than 3 years
- or equivalent experience
**Budgetary responsibility**:

- 0 - $100,000
**Tasks**:

- Arrange and co-ordinate seminars, conferences, etc.
- Train other workers
- Determine and establish office procedures and routines
- Schedule and confirm appointments
- Answer electronic enquiries
- Compile data, statistics and other information
- Order office supplies and maintain inventory
- Arrange travel, related itineraries and make reservations
- Greet people and direct them to contacts or service areas
- Set up and maintain manual and computerized information filing systems
- Train, direct and motivate staff
- Plan and control budget and expenditures
- Oversee development of communication strategies
- Manage contracts
- Establish and implement policies and procedures
- Assign, co-ordinate and review projects and programs
- Oversee payroll administration
- Liaise with management, union officials and HR consultants
- Oversee the analysis of employee data and information
- Plan, organize, direct, control and evaluate daily operations
**Supervision**:

- 1 to 2 people
**Computer and technology knowledge**:

- MS Access
- MS Excel
- MS Office
- MS PowerPoint
- MS Word
- Quick Books
- MS Windows
- MS Outlook
**Technical terminology**:

- Business
**Area of specialization**:

- Invoices
- Manuscripts, publications or theses
**Work conditions and physical capabilities**:

- Fast-paced environment
- Work under pressure
- Tight deadlines
- Repetitive tasks
- Attention to detail
- Large caseload
- Large workload
**Personal suitability**:

- Ability to multitask
- Accurate
- Client focus
- Excellent oral communication
- Flexibility
- Organized
- Reliability
- Team player
- Judgement
**Screening questions**:

- Are you currently legally able to work in Canada?



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