Office Coordinator

2 days ago

Toronto, Canada Canderel Full time

**Who we are**:
**Reports To**: Director, Residential Operations

**Summary**:
**Responsibilities**:
Front Desk
- Provide professional and friendly service to employees and guests.
- Assist with office maintenance and organization.
- Greet and welcome employees, visitors, and clients, ensuring compliance with health and safety regulations.
- Answer and transfer telephone calls.
- Handle incoming/outgoing couriers and mail.
- Coordinate meetings, conference calls, and meeting materials.
- Schedule reception relief.
- Organize catered lunches and maintain menu options.
- Operate and troubleshoot meeting room equipment.
- Maintain lobby and meeting rooms.

Supply Room / Kitchen
- Manage postage machine and mail services.
- Order office supplies and negotiate pricing.
- Maintain supply room and office photocopy areas.
- Keep the kitchen and supply room organized and stocked.
- Clean office equipment.
- Coordinate shredding and special pickups.

Office Administration
- Coordinate office maintenance projects.
- Enter contact information into the database.
- Assist with HR tasks.
- Contribute to the social committee and office events to foster a positive work culture.
- Process front desk invoices in a timely manner.
- Support executives with business travel arrangements, expenses, and other administrative tasks as needed.
- Support IT with new staff hires.
- Update employee/office contact list.
- Maintain front desk manual.
- Distribute access fobs and handle parking invoices.
- Assist with scanning projects and expense reports.
- Support staff on-boarding.
- Coordinate office special projects.

**Qualifications & Competencies**:

- 3-5 years of office coordination or similar experience.
- Bachelor's degree in office administration, management, or related field preferred.
- Customer service experience is a plus.
- Proficiency in MS Office (Outlook, PPT, Excel, Word).
- Familiarity with office machinery.
- Strong customer service skills.
- Ability to prioritize and pay attention to detail

**Application Process**:
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