Administrative Assistant

2 weeks ago

North Battleford, Canada Legal Aid Saskatchewan Full time

We are looking for one (1)** Permanent**Full Time Administrative Assistant**to join our team in our **Prince Albert** **Area Office**.**It is a great opportunity for individuals who wants to be part of a collegial team that promotes a collaborative and respectful working environment.**Why work for us?**
- Our Administrative Assistants **earn from $47,822.40** and based on combination of education and experience **up to $63,186.48 annually**. In addition to your competitive salary, our generous and comprehensive benefit package includes employer’s paid extended health & dental family coverage; paid sick time; three weeks of paid vacation at the start, plus scheduled or earned days off (12 SDOs or 26 EDOs per year for support staff and 12 SDOs per year for lawyers); 14 Statutory holidays; pension match 6.35%; relocation assistance if applicable and more. For more information visit: _legalaid.sk.ca/about/careers/_

**Key Responsibilities**
- Reporting to the _Administrative Staff Manager_, some of the key responsibilities of the Administrative Assistant are:_Type and review letters, documents and other materials from instructions or precedents
Answer the phone, respond to inquiries and relay messages
- Maintain strict client confidentiality and adhere to government privacy legislation
- Provide information to the public and to clients
- Set appointments for professional staff, assess and refer unusual situations to supervisor
- Maintain client files, filing systems and electronic client database
- Perform**data entry and maintain statistical records
- Provide other clerical functions, including receiving and sending mail

**Position Requirements**High school diploma with one-year of relevant post-secondary education or an equivalent combination of education and experience
Able to use a database, operate computers and is skilled in using Microsoft Office (Outlook, Word and Excel)
- Strong interpersonal skills and demonstrated client service focus
- General knowledge of the practice of law is considered an asset

**Core Competencies**Leadership**: willingness and ability to accept responsibility. Ability to communicate effectively and respectfully with co-workers. Shows empathy and care for others. Treats people fairly, and is committed, skilled and responsible.
** Dependability and Reliability**: dependability to handle duties and assignments and whether committed, skilled and responsible. Consider punctuality and use of working time.
- ** Quality of work**: correctness and degree of excellence of work performed based on the job description and expectations of the position.
- ** Initiative**:extent of independent thinking and action and willingness to do more than is expected.
- ** Cooperation and attitude with clients**: manner of handling client interactions. Strives to serve clients, shows empathy, and treats clients fairly and with respect.
- ** Adaptability and change management**: understanding and willingness to adapt to organizational changes. Willingness and ability to learn new technology, new processes, responsibilities.

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