Office Administrator
2 days ago
Footprints Security is a 100% locally owned and operated security and guest services provider, proudly serving Vancouver Island since 1980. Footprints Security is seeking an experienced and energetic administrative professional to join our Head Office team in an Office** Administrator** role. **General Responsibilities**: - Complete a variety of complex and detail-oriented administrative tasks in support of the Central Island operation - Prepare, maintain, and distribute various reports both internally and externally - Maintain accurate and organized company file systems and operational equipment and uniform inventories - Manage multiple simultaneous and competing priorities effectively and efficiently, within mínimal supervision - Complete data entry of confidential information in a timely and accurate manner - Follow-up with and act as a liaison with various individuals, both internally and externally, at all levels of the organization with the highest level of customer service - Organizing and maintaining a filing system; managing purging documents - Assistance with the onboarding process for field employees using an Applicant Tracking system (ATS) - Provide support and coverage to other roles within in the organization: - Perform dispatch duties; extensive time spent on the phone, scheduling employees, taking short-notice service requests, responding to questions, and initiating appropriate responses to requests. - Be knowledgeable of the service intake process and distributing information to the operational team - Reception duties including answering phone and greeting individuals to the office - Perform in an accountable work environment - Special projects and other duties as assigned **Required Qualifications and Skills**: - University degree preferred; will consider combination of other education and experience - Intermediate computer skills assumed, including Intermediate Microsoft skills - Minimum of 2 years experience in an administrative and/or operational role in a busy, dynamic office environment - Valid Class 5 or 7 BC Drivers License - A team player with a positive attitude and willingness to jump in and assist - Ability to be productive and efficient with limited supervision - Eagerness and ability to learn quickly - Ability to work with precision and accuracy while demonstrating attention to detail - Strong organizational and planning skills in an office environment with fluctuating volumes and demands - Ability to mitigate problems and find creative solutions - Effective communication skills, both verbally and in writing - Ability to work well under pressure in a fast-paced, dynamic environment - Excellent time management skills and ability to multi-task while prioritizing work - Exceptional organizational skills and attention to detail - Able to safely handle the physical elements of the position, which includes lifting (
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Office Administrator
2 weeks ago
Nanaimo, Canada Brandt Full timeBrandt is currently seeking an Office Administrator for our Nanaimo Construction & Forestry location. Primary responsibilities include: general office duties, switchboard, typing and filing. Working on a multi-line switchboard, knowledge of Microsoft Office and strong organizational skills are considered assets. As well as helping the Service department with...
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Office Administrator
7 days ago
Nanaimo, Canada Abell Pest Control Inc. Full time**Summary**: A unique administrative customer service role with an incentive! Reporting to the Office Manager you are the first point of customer contact at the Abell Pest Control Vancouver Office, handling inbound calls with the objective of securing the sale and scheduling the service. This role combines administrative, customer service, employee...
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Office Administrator
3 days ago
Nanaimo, Canada Allnorth Consultants Limited Full time**Office Administrator** **Nanaimo, BC** **About Allnorth** **BIG ENOUGH TO KNOW HOW, SMALL ENOUGH TO KNOW YOU** Allnorth is a multi-disciplinary engineering, project delivery, and construction services company. We provide smart and practical project solutions to clients in the metals and minerals, energy and renewables, fiber and chemicals, and...
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Office Administrator
2 days ago
Nanaimo, Canada Adept Vegetation Management Full time**Company Overview**: At Adept, we value a strong culture of excellence in safety, lifelong learning and career development. Adept has been performing utility line clearing and tree removal since 2002. Currently we have a multi-year contract agreement with BCHydro’s distribution/transmission departments for Vancouver Island. We pride ourselves on unmatched...
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Office Administrator
2 weeks ago
Nanaimo, Canada CIPS Landscaping Full timeWe are a Nanaimo Landscaping company, and we are looking for an **Office Admin** to join our team. Experience with Quickbooks & Google Suite is an asset. Experience with a service-based CRM is also an asset (Jobber, LMN, Service Titan, YETI etc..) This is an in-person role in our office in Nanaimo. In this role, you'll be responsible for: - General...
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Retail Office Administrator
2 weeks ago
Nanaimo, Canada Bass Pro Shops Canada Full time**Summary**: Reporting to the Co-Manager, the Office Administrator is responsible for providing administrative support to the Retail Management team, maintaining the administration to the team, coordinating activities or events. This position is often involved with sensitive information that must remain confidential. **Responsibilities**: - Assures all...
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Office Administrator/receptionist
1 week ago
Nanaimo, Canada Island Oral Facial AND Implant Surgery Full timeOffice Administrator required for Oral Surgeon's office in Nanaimo, BC. The applicant of choice will be proficient in Microsoft Office. We are looking for a self-starter who is a highly motivated individual possessing excellent customer service and great telephone etiquette. **Job Types**: Full-time, Permanent Pay: $20.00-$25.00 per hour Expected hours:...
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Office Administrator/receptionist
2 days ago
Nanaimo, Canada Island Oral Facial AND Implant Surgery Full timeOffice Administrator required for Oral Surgeon's office. This is a maternity leave position, and there will be travel between both of our locations (Nanaimo and Parksville). Therefore, the applicant must have reliable transportation. We are looking for a self-starter who is a highly motivated individual possessing excellent customer service and great...
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Office Administrator
5 days ago
Nanaimo, Canada Viacore Solutions Inc. Full time**Job description** **Company** **Job Summary** **Main Responsibilities**: - Prepare Quotes/Estimates based on information provided by Sales Staff - Establish and maintain excellent customer relationships. - Generate work orders and job tickets for shop and/or field work. - Communicate effectively and respond to stakeholders such as branch managers,...
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Office Manager
9 minutes ago
Nanaimo, Canada Mid Island Glass Full time**Position Overview** **Key Responsibilities** **Front Office / Reception**: - Greet clients, visitors, and suppliers in a friendly, professional manner. - Manage incoming and outgoing mail, deliveries, and courier shipments. - Maintain a clean and organized reception and office area. **Administrative / Office Management**: - Support management and...
