Administrative Specialist

1 week ago

Oakville, Canada MyGalaxy Financial Inc. Full time

**Company operating name**
- MyGalaxy Financial Inc.

**Business address/location of work**
- 331 Maple Ave, Oakville, ON L6J 2H8, Remote work available

**Salary**
- $29.00 per hour, 30 hours per week, 52 weeks per annum

**Terms of employment**
- Permanent full time

**Start date**
- Starts as soon as possible

**Vacancies**
- 1 vacancy

**Languages**
- English

**Education**
- Bachelor's degree

**Minimum related experience**
- 7 months to less than 1 year in the field related to life insurance

**Responsibilities-tasks**
- Arrange and co-ordinate seminars, conferences, etc.
- Record and prepare minutes of meetings, seminars and conferences
- Schedule and confirm appointments
- Manage contracts
- Answer telephone and relay telephone calls and messages
- Answer electronic enquiries
- Compile data, statistics and other information
- Oversee the preparation of reports
- Advise senior management
- Order office supplies and maintain inventory
- Oversee payroll administration
- Plan, organize, direct, control and evaluate daily operations
- Arrange travel, related itineraries and make reservations
- Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
- Set up and maintain manual and computerized information filing systems
- Type and proofread correspondence, forms and other documents
- Contact clients and suppliers to resolve problems

**Computer and technology knowledge**
- Google Docs
- MS Outlook
- MS Windows
- Electronic scheduler
- MS Office

**Technical terminology**
- Financial

**Area of specialization**
- Financial statements
- Charts, tables, graphs and diagrams

**Transportation/travel information**
- Own vehicle
- Valid driver's licence

**Personal suitability**
- Attention to detail
- Ability to multitask
- Flexibility
- Judgement
- Organized
- Team player
- Accurate
- Client focus
- Reliability

**Benefits**
- Two weeks of vacation time

**Other benefits**
- Free parking available

**How to apply**
- Are you currently legally able to work in Canada?
- Are you a Canadian citizen or permanent resident?
- Are you willing to relocate for this position?
- Do you currently reside in proximity to the advertised location?
- How much previous experience do you have in the field related to life insurance?
- What is the highest level of study you have completed?

**Salary**: $29.00 per hour

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Oakville, ON L6J 2H8: reliably commute or plan to relocate before starting work (preferred)

**Education**:

- Bachelor's Degree (preferred)

Work Location: Hybrid remote in Oakville, ON L6J 2H8

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