Food & Beverage Administrative Support Specialist (6 Month Contract)

**Who we are**: Geotab ® is a global leader in IoT and connected transportation and certified "Great Place to Work." We are a company of diverse and talented individuals who work together to help businesses grow and succeed, and increase the safety and sustainability of our communities. Geotab is advancing security, connecting commercial vehicles to the internet and providing web-based analytics to help customers better manage their fleets. Geotab's open platform and Geotab Marketplace ®, offering hundreds of third-party solution options, allows both small and large businesses to automate operations by integrating vehicle data with their other data assets. Processing billions of data points a day, Geotab leverages data analytics and machine learning to improve productivity, optimize fleets through the reduction of fuel consumption, enhance driver safety and achieve strong compliance to regulatory changes. **Who you are**: We are always looking for amazing talent who can contribute to our growth and deliver results Geotab is seeking a Food & Beverage Administrative Support Specialist who will support office operations and administrative tasks. This role acts as the first point of contact for employees, clients, and vendors. If you love technology, and are keen to join an industry leader — we would love to hear from you **What you'll do**: In this role, you will be responsible for managing office expenses, reconciling budgets, preparing reports, and maintaining documentation, along with other clerical and administrative duties. If you have strong attention to detail, this role is perfect for you **How you'll make an impact**: - Monitor and track office-related expenses using Google Forms and Google Sheets and generate expense reports. - Complete thorough budget reconciliation as needed using Google Forms, Google Sheets, and various vendor platforms. - Develop, update and maintain comprehensive documentation including policies, procedures and records. - Accurately enter and verify data from various sources into the computer system or databases, diligently correcting any discrepancies. - Organize, file and maintain physical and digital paperwork, documents and mail in a systematic and easily accessible manner. - Greet and assist visitors in a professional and courteous manner, by providing information and directing them to the appropriate person or department. - Efficiently manage incoming and outgoing calls and inquiries, addressing concerns and providing solutions. - Provide exceptional customer service to employees, clients and vendors. - Prepare outgoing mail and coordinate courier services upon request. - Maintain an organized and well-stocked office environment, including managing and reordering supplies such as janitorial, disposables, food as required and coordinating with vendors. - Provide comprehensive general and administrative support as requested to ensure efficient operation in the office. - Perform other clerical duties as assigned. **What you'll bring to the role**: - 1-3 years of experience in administrative support and expense tracking or budgeting - High school diploma or equivalent combination of education and/or work experience in related field may be substituted. - Exercise a high level of confidentiality when dealing with sensitive information. - Highly organized and able to manage multiple tasks and projects simultaneously. - Able to work well under pressure and respond to fast changing priorities and deadlines. - Excellent verbal and written communication skills. - Strong interpersonal relationship building skills. - High accuracy and meticulous attention to detail. - Able to work well under pressure and respond to fast changing priorities and deadlines. - A strong team-player with the ability to engage with all levels of the organization. - Technical competence using software programs, including, but not limited to, Google Suite for business (Sheets, Docs, Slides). If you got this far, we hope you're feeling excited about this role Even if you don't feel you meet every single requirement, we still encourage you to apply. **Please note: Geotab does not accept agency resumes and is not responsible for any fees related to unsolicited resumes. Please do not forward resumes to Geotab employees.** **Why job seekers choose Geotab**: Flex working arrangements Home office reimbursement program Baby bonus & parental leave top up program Online learning and networking opportunities Electric vehicle purchase incentive program Competitive medical and dental benefits Retirement savings program - **The above are offered to full-time permanent employees only** **How we work**: