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Project Manager

3 weeks ago

Waterloo, Canada University of Waterloo Full time

Overview:
**Term: 2 years**

This position is responsible for coordinating the development and implementation of projects that advance safeguarding research within the context of the research security portfolio. The position will support the research security office and other relevant departments in the implementation of safeguarding science initiatives associated with the Research Security Working Group plan, to include support for its policies, guidelines, analytic projects, websites and training modules. The Project Manager provides strategic administrative support and advice to the Director of Research Security, and reports directly to the Senior Manager in the Project Management Office.

**Responsibilities**:
**Project Management**

In Alignment with the OVPRI Project Management Office:

- Develops project scopes and objectives, involving all relevant partners and ensuring technical feasibility
- Develops detailed project plans to monitor and track progress
- Manages project budgets and resource allocation
- Monitors and reports on project progress and adjusts plans as necessary
- Collaborates with cross-functional teams to ensure project deliverables meet business requirements
- Manages project risks and conflicts and develops contingency plans
- Ensures project deliverables are of high quality and meet customer expectations
- Communicates project status to partners and senior management
- Facilitates project meetings and leads decision-making processes
- Continuously improves project management processes and methodologies

**Project Management Office Development**
- Research and recommend best practices for a department-level PMO
- Engages with the research community to deliver a project management resource hub, including training resources, tools, and templates for researchers
- Contributes to a PMO roadmap, including the evolution of capabilities and service offerings
- Supports clear, documented, and agreed project management techniques to the OVPRI portfolio
- Supports and implements a method to determine and track resource allocation across the portfolio
- Supports and maintains a method to prioritize projects in response to changing organizational needs and changes to resourcing
- Collaborates on methodologies with similar groups at the university, for example IST’s PMO, and HR’s Continual Improvement team

**Project and Portfolio Reporting**
- Reports on the department’s project, program, and continual process improvement initiatives
- Works with partners throughout the university to gather information on the status of projects, portfolios, and programs
- Communicates reports through a variety of means including 1:1 meetings with stakeholders, team meetings, presentations, participation in executive-level meetings, and the creation of websites and reports

**Continual Process Improvement**
- Plays a prominent role in the improvement of processes by researching issues, unexpected results or process flaws and recommend solutions or alternate methods to meet process and workflow requirements
- Participates in and ongoing process to define, measure, analyze, improve, and control departmental processes.
- Ensure processes are collected, documented, agreed, and shared with relevant stakeholders
- Follow and contribute to a methodology including document templates, facilitation approaches, and training for both team members and departmental staff

**Team Collaboration and Mentorship**
- Enables and supports the team with complex initiatives
- Participates to appropriate coaching, training, and professional development initiatives
- Participates in the execution of strategies for promoting team development, cohesiveness, motivation, and commitment to the delivery of outstanding customer-focused service and continuous quality improvement
- Provides input in the prioritization of projects and activities, allocating work, and planning resource allocation.
- Other general and specific duties as required

Qualifications:

- University degree or equivalent post-secondary education in Business Administration, Management Engineering, Information Technology, or a related field
- Project Management Professional (PMP), Prince2, or Agile Certified Practitioner (PMI-ACP) certification highly preferred and completion of at least one is required to move to higher level
- Process improvement training including LEAN, Six-Sigma, or equivalent would be advantageous
- 5 years of progressive experience participating in and leading projects preferably in higher education or a research-driven environment
- Demonstrates strong analysis, problem solving, and conflict resolution skills towards diverse issues and risks
- Technical expertise in project, program portfolio and process management
- Ability to work independently and as a member of a team
- Exceptional oral and written communication skills
- Excellent interpersonal skills with the ability to build effective relationships and partnerships across all organization