Accounting / Administration Support Coordinator

**Requisition ID**:87008

**Job Category**:Finance; Administration/Support

**Location**:Winnipeg, MB, Canada

Join a company that is passionately committed to the pursuit of a better world through positive change. With more than 65 years of business and technical expertise in mining, energy, and infrastructure, our 10,000 colleagues in 150 countries tirelessly work toward bettering the industries in which we operate. With practical solutions that are safe, innovative and sustainable, we think globally while acting locally. Are you looking for an opportunity to join a diverse group of professionals who are committed to remaining exceptional? We look forward to hearing from you.

As part of our Shared Services group, comprised of Finance, Marketing, Communications, Human Resources, Commercial, Legal and Facilities, we support the business achieve their goals through a range of strong technical capabilities. We ensure delivery of services through the skills of our people, methodologies, and systems.

Hatch is seeking an Accounting / Administrator Support Coordinator for our Winnipeg office. This position has the primary responsibility of ensuring financial matters are managed and maintained accurately and that the Winnipeg office runs smoothly and efficiently. This is a great opportunity for an individual that likes a wide variety of tasks while working with a great group of people.

**KEY RESPONSIBILITIES**:

- Prepare yearly capital budgets for spending and recommendations.
- Obtain approval for Capital Expenditure as required.
- Obtain purchase orders from Global Facilities.
- Receive, review and process invoices from vendors as needed.
- Provide monthly headcount reports to the global facilities team.
- Communicate with the landlord on any maintenance, repair or new construction as needed.
- Work with the office cleaners to ensure the office environment is always clean and tidy and all janitor equipment is stored.
- Responsible for the operation and maintenance of the security access cards.
- Maintain parking pass registration.
- Plan and coordinate special events, such as company breakfasts, lunches, and town hall meetings.
- Supervise front reception and provide reception coverage as needed.
- Coordinate with IT for any office requirements.
- Work closely with HR for new employee orientation.
- Update and maintain the office floor plan.
- Support employees with expenses claims submissions.
- Credit Card Reconciliation and manage petty cash.
- Reconcile, code and process sub-consultant invoices to ensure proper payment.
- Upload timesheet into SAP for timely and accurate billing.
- Contact and set up appointments with contractors for Facility’s needs.
- Ensure all contractors on site follow Hatch’s Safety procedures as well as local bylaws.
- Complete minor repairs, furniture assembly and installation.
- Assist the local Health and Safety committee members with any building inspections and requirements.
- Able to respond should an office emergency occur outside of regular work hours.
- Other duties as required.

**SKILLS/ATTRIBUTES**:

- Accounts payable and receivable experience.
- Outstanding client relationship management skills.
- Strong problem-solving skills.
- Strong oral and written communication skills.
- Flexible and adaptable to changes.
- Proactive with a positive attitude.
- CAD skills would be considered an asset
- Able to complete minor repairs as such handy-work experience would be considered an asset.
- A strong sense of personal responsibility, as well as good time management and organizational skills.

**QUALIFICATIONS**:

- Community College Diploma or relevant work experience in Accounting.
- Excellent capability with MS Office (Word, Excel, Outlook).

Why join us?
- Work with great people to make a difference
- Collaborate on exciting projects to develop innovative solutions
- Top employer

What we offer you?
- Flexible work environment
- Long term career development
- Think globally, work locally

We're committed to fostering a workforce that reflects the diversity of the communities in which we operate and serve. Hatch is an Equal Opportunity Employer that considers applicants without regard to age, race, color, national origin, citizenship, religion, creed, gender, sexual orientation, marital status, disability, or any other protected status. If you have any accommodation requirements, please let us know. We'll do our best to meet your needs in accordance with applicable local legislation.

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