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Administrative Specialist
3 weeks ago
Work Term: Temporary
- Work Language: English
- Hours: 25 to 40 hours per week
- Education: Other trades certificate or diploma
- Experience: Experience an asset
- or equivalent experience
**Tasks**:
- Arrange and co-ordinate seminars, conferences, etc.
- Train other workers
- Record and prepare minutes of meetings, seminars and conferences
- Determine and establish office procedures and routines
- Schedule and confirm appointments
- Answer telephone and relay telephone calls and messages
- Answer electronic enquiries
- Compile data, statistics and other information
- Order office supplies and maintain inventory
- Greet people and direct them to contacts or service areas
- Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
- Set up and maintain manual and computerized information filing systems
- Type and proofread correspondence, forms and other documents
- Respond to employee questions and complaints
- Oversee the preparation of reports
- Oversee development of communication strategies
- Establish and implement policies and procedures
- Oversee the analysis of employee data and information
**Computer and technology knowledge**:
- Google Docs
- Microsoft Publisher
- MS Excel
- MS Office
- MS Word
- Quick Books
- MS Windows
**Technical terminology**:
- Financial
- Business
**Area of specialization**:
- Correspondence
- Reports and records
- Contracts
- Financial statements
- Invoices
**Security and safety**:
- Basic security clearance
**Transportation/travel information**:
- Public transportation is available
**Work conditions and physical capabilities**:
- Fast-paced environment
- Work under pressure
- Tight deadlines
- Repetitive tasks
- Attention to detail
- Large workload
**Personal suitability**:
- Ability to multitask
- Accurate
- Client focus
- Excellent oral communication
- Excellent written communication
- Flexibility
- Organized
- Reliability
- Team player
**Health benefits**:
- Dental plan
- Health care plan
- Vision care benefits
**Long term benefits**:
- Group insurance benefits
- Other benefits
**Other benefits**:
- Parking available
- Travel insurance
