Administrative Assistant, Foundation, Rpt

**(Knowledge, Skill, Experience)**
- Successful completion of post-secondary education or equivalent work experience.
- Minimum 2 - 3 years of experience working in a busy office setting with experience in administration, fundraising or events.
- Advanced computer skills and proficiency with Microsoft Office is required.
- Working knowledge of Raiser's Edge preferred.
- Access to a vehicle and valid driver's license.
- Availability to work flexible hours as needed for meetings and events outside routine office hours, including evenings and weekends.

**ESSENTIAL COMPETENCIES (Personal Skills and Attributes)**
- Outstanding administrative skills with a proven ability to work on concurrent, multi-dimensional projects in a fast-paced, time-constrained environment.
- Excellent organizational skills, attention to detail, and ability to prioritize.
- Excellent interpersonal and communication skills, both written and verbal, and the ability to interact appropriately with all levels of the organization and members of the public.
- Promotes a culture of excellence in customer service.

**ACCOUNTABILITIES (Major Responsibilities of the Position)**
Reports to:

- Manager of Finance

Functional Relationships:

- President & CEO
- Manager of Development
- Marketing & Communications Officer
- Senior Coordinator, Events & Donor Relations
- Executive Assistant

Contacts:

- External Vendors
- Donors
- Volunteers
- Sponsors

Functions/Duties: (not in priority order or percentage of time)
- Provides front desk reception, handles telephone and public inquiries and refers to appropriate authority as necessary.
- Receives, opens, sorts, and distributes incoming mail.
- Provide responsive and timely administrative, organizational and clerical support.
- Maintains public and hospital bulletin boards within CKHA. This includes posting notices and clearing of board. Done on a weekly basis.
- Receives and processes donations, issues receipts for all revenue and acknowledges all donations with a letter to donor. This function has top priority with a goal of a 72hr turnaround.
- Prepare bank deposits, including cheques, cash and credit cards.
- Maintains accurate donor records, office files and confidential records in database(s), or manually if applicable.
- Responsible for maintaining office equipment, ensuring adequate quantities of stationery and other office supplies.
- Maintains up-to-date scrapbook of news clippings related to Foundation activities.
- Work collaboratively with colleagues to ensure appropriate donor communications.
- Maintains a high degree of confidentiality in all aspects of Foundation and Hospital activities.
- Track volunteer support/hours.
- Attends Foundation special events and assists as required.

Other Responsibilities:

- Act as an Ambassador throughout the Community, positively representing the Hospital and the Foundation.
- Work as a team player promoting a positive and professional work environment and conduct role with integrity and respect.
- Other duties as assigned from time to time in order to meet the overall goals and objectives of the Chatham-Kent Health Alliance Foundation. Note: during peak special event times, workload and emphasis of department may shift. Assistant must be

able to adapt to change as required.
- Abide by the policies and procedures of the CKHAF and CKHA.
- Abide by the Occupational Health and Safety Act, and work in a manner that is safe, reporting incidents immediately to direct supervisor.
- Operate within culture and core values of the organization.

As a condition of employment, you are required to submit proof of COVID-19 vaccination to the Hospital’s Occupational Health and Safety department.
- CKHA is an equal opportunity employer committed to fair and accessible employment practices. Should you require accommodation due to a disability during the recruitment process, please contact Human Resources._