Purchasing Coordinator

**Who we are**:
Floral Express is a family-owned and operated company. Our primary focus is wholesale fresh-cut flowers procured directly from the farm and delivered to our amazing customers, such as grocery chains, florists, and event specialists.

We love what we do, and we are growing We deliver our products across Ontario, into the Maritime provinces and down into the USA. We appreciate our customers’ need for fresh products, which has led to our sales and supply chain design, enabling us to deliver the freshest products possible As a team, we are striving to become a leading floral products wholesaler in North America, and we plan to achieve this by continuing to deliver exceptional value, offering a broad assortment of high-quality floral products at competitive pricing, along with the support of our exemplary customer service. We are committed to making Floral Express a great workplace through the best management practices, fair compensation, and an excellent company culture encompassing employee wellness and wellbeing.

Floral Express seeks a motivated and results-driven **Purchasing Coordinator**. This is a full-time in-person position from Monday - Friday, our business hours are 8am - 5pm.

**The position**:
The Purchasing Coordinator supports Floral Express’ vision of being the leading floral wholesaler, driving innovation, delivering exceptional customer experience, fostering growth, and creating a vibrant, supportive workplace where every team member thrives by ensuring consistent, timely, and strategic procurement of floral products from both local and international suppliers. The Purchasing Coordinator is responsible for supporting the procurement process by assisting the Purchasers and the purchasing process of floral goods and services in alignment with organizational goals. This role ensures timely, cost-effective, and high-quality purchasing activities while maintaining positive relationships with suppliers and internal stakeholders.

**What you will do**:

- Create and transmit purchase orders weekly with all local/international suppliers using Florisoft.
- Administer and communicate all discrepancies, shortages and/or substitutes to the appropriate units, including but not limited to sales team members, Direct Sales Manager and other purchasers.
- Assist with all pickups for local product with the logistics administrator to ensure all logistics are arranged weekly.
- Correspond with local/international growers weekly to determine product availability prior to compiling the data into Florisoft and producing a price list for distribution.
- Conduct research and proper due diligence to source additional product from current or new suppliers according to company needs, understanding industry trends and communicating such with management and other company team members.
- Assist in building and administering peak period holiday availability lists in advance to optimize sales managers’ ability to pre-book. Holidays include Valentine’s Day, Easter, Mother’s Day, Thanksgiving and Christmas.
- Communicate to the Sales Team any special offerings from growers throughout the year, continually endeavouring to support the sales teams’ efforts.
- Collaborate with the Marketing team to produce flyers for special items and or pre-book opportunities and flash sales.
- Manage and administer all product pricing in collaboration with the weekly availability lists.
- Create in advance of all floral holidays, pricelists in correlation to the availability lists**.**

Perform other related duties as assigned.

**What you bring to the position**:

- Diploma or certificate in purchasing, supply chain, Business Administration or related field
- 1+ year in purchasing/procurement/sales
- Diploma or certificate in Purchasing, Supply chain, Business Administration or related field
- 1+ year in purchasing/procurement/sales
- Basic accounting skills
- Strong analytical and problem-solving skills
- Ability to prioritize and multitask across disciplines
- Excellent written and verbal communications
- Excellent interpersonal skills
- Quick, on-the-ball thinking.
- High competency level in using Microsoft Office Suite (Excel, Word, PowerPoint, etc.)
- Experience providing Client/Customer Relationship Management, juggling the wants and needs of many
- Strong forecasting abilities
- An ability to work independently
- Interest in world events that may affect the supply chain
- Ability and interest in learning new software programs
- Driven, with a strong work ethic and sense of self worth
- Willingness to put in extra hours to ensure the needs of the organization are met

A cheerful, friendly, helpful, enthusiastic, confident team player

**What we offer**:

- Competitive wage. The range between $48,000-$53,000 per annum
- Collaborative and inclusive work environment.
- Comprehensive training programs.
- Opportunity to work with a dedicated team of peers who share similar values.

If you want to work in a positive, challengi