Administrative Support Specialist

6 days ago

Calgary, Canada ATTA Elevators Full time

**THE COMPANY**

ATTA Elevators provides commercial elevator maintenance, modernization, and new installation services for local and national clients. We believe in partnerships and clear, transparent communication with both our external and internal customers.

ATTA’s group of elevator companies operate across both Canada and the USA.

Our business is based on class-leading customer service, and we require top-tier talent that can handle the stresses of exponential growth while still delivering a legendary customer experience.

**THE POSITION**

Duties and responsibilities will include but are not limited to the following:

- Provide comprehensive administrative support to the Shared Services leadership team and departmental staff
- Liaise with internal departments (People & Culture, Safety, IT, Procurement, Fleet, Marketing, Finance, Operations) to ensure smooth service delivery
- Organize and manage daily administrative operations relating to business shared services: People & Culture, Safety, IT, Procurement, Fleet, Marketing, Operations
- Superuser for systems/portals within the Shared Services department
- Assist with the preparation of reports, presentations, brochures, publications, internal communications, and other business documents relating to the various shared service departments
- Assist with standardizing processes across the company
- Maintain and update departmental records, databases, and documentation in compliance with company polices
- Support onboarding and training logistics for new hires
- Assist in organizing conferences, meetings, and social events as required
- Identify opportunities for process improvement and support implementation of best practices
- Ensure compliance with company standards and procedures
- Handle confidential information with discretion and professionalism
- Additional responsibilities as needed

**Qualifications & Skill Requirements**
- Bachelor of Business Administration degree or a related field
- Minimum 5 years experience in an administrative or coordinator role, preferably within a shared services or corporate environment
- Ability to adapt to changing situations and must be able to work in a fast-paced environment and manage multiple deadlines and competing priorities
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools (Teams, SharePoint)
- Excellent organizational and time management skills with the ability to prioritize asks effectively
- Strong written and verbal communication skills
- High attention to detail and accuracy
- Ability to work independently and collaboratively in a team-oriented environment
- Proactive and solution-oriented mindset

At ATTA Elevators, our employees wear many hats to support a growing company. We are looking for individuals who are excited about a fast-paced, high-volume workload and willing to step outside of their role to support their teammates.

**How to apply***No agencies please*

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