Office Coordinator

7 days ago

Oakville, Canada Naylor Building Partnerships Full time

Naylor Building Partnerships Inc. is an award winning, Canadian owned and run multi-trade mechanical, electrical, plumbing and compressed air contractor. We have been providing quality service, maintenance, repairs and installations to the commercial and industrial sector for over 50 years. Our commitment to hiring the best people allows us to provide strong technical expertise and knowledge to our customers, fostering long term partnerships with both our customers and employees.

We are currently seeking an Office Coordinator to join our team. If you are a new graduate looking to start a career, this is an excellent opportunity for you

**Key Responsibilities**:
Reception/Mail
- Greet all individuals that come to the door and take appropriate action. Receive any shipments for the Oakville office and notify appropriate individual of receipt.
- Coordinate courier services and receive all couriered envelopes and packages.

Asset Management
- Set up new assets and maintain fleet records, including departmental and driver changes.
- Manage GPS, produce mileage reports and coordinate with insurance for any vehicle accidents.
- Drop off and pick up of new vehicles or vehicles requiring repairs or GPS installation
- Manage uniform program, i.e. distribution of vouchers, following up on uniform discrepancies, updating uniform systems when employees join or leave Naylor etc.

Office Administration
- Maintain office supply inventory and ensure stock room is organized and replenished
- Manage subcontractors for the Oakville office, which includes cleaning staff, water and lawn maintenance and equipment repairs.
- Place orders for business cards/printing items
- Coordinate special events, (i.e. department outings, BBQs, Annual General Meeting, Children’s Christmas Party)
- General office duties such as ordering catering, stocking fridges, printing binders, filing
- Booking flights, hotels, cars

**Education/ Experience**:

- University degree or College diploma in a related field (Business/ Office Administration graduate is considered an asset)
- Excellent verbal and written communication skills
- Professional phone manner
- Proficiency with MS office specifically Microsoft Excel, Word, and Outlook
- Ability to multitask in a busy office environment
- Willingness to take on other duties as needed

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