Receptionist / Office Administrative Support

Receptionist / Office Administrative Support

This job posting outlines a Receptionist/Office Administrative Support position at VS Group, emphasizing the importance of professionalism, organization, and responsibility. The role is pivotal in ensuring the smooth operation of the office while creating a welcoming environment for clients and staff.

Key Points of the Position:
**Responsibilities**:

- Manage phone calls and greet visitors with professionalism and warmth.
- Maintain the reception area and handle client invoicing and payments.
- Mail documents, keep records, and send e-documents for e-signature.
- Provide administrative support, including managing schedules, handling mail, and maintaining office supplies.
- Be punctual, professional, and dedicated to upholding crucial office duties.

Qualifications:

- Minimum high school diploma (college degree preferred).
- 1-2 years of related experience.
- Strong interpersonal, organizational, and computer skills, including proficiency with Microsoft Office.
- Bilingual is an assets

Compensation and Benefits:

- Hourly pay: $18-$21.
- Benefits (after six months): Parking pass, corporate cell phone plan, matching RRSP program, paid personal time off, and a health and wellness program.
- Opportunities for professional growth and development.

Work Schedule:

- Full-time, Monday to Friday, on-site 40 hrs a week. Spring Tax season may be 44 hrs a week and summer period to 35 hrs base on workload

Professional Demeanor and Conduct:
In the workplace, professionalism is key to fostering a positive and productive environment. Employees are expected to arrive on time, prepared to work, and avoid leaving early or taking unnecessarily long breaks. Embracing responsibility, being proud of one’s role, and adhering to company policies, including dress code, demonstrate commitment to the organization. Respectful communication with coworkers and supervisors is essential, as is coordinating with team schedules rather than prioritizing personal convenience. Honesty about strengths and weaknesses fosters collaboration and support among peers. Maintaining a positive attitude, appreciating diversity, and striving for excellence in all tasks are vital. Employees should stay focused by minimizing distractions, such as excessive personal use of social media, and texting and should be acting as reliable team players who fulfill commitments and help others and is dependable and reliable to come to work daily. Ethical behavior, including safeguarding sensitive information, is non-negotiable. Constructive feedback should be embraced as an opportunity for growth, and responsibilities, both routine and occasional, must be performed diligently. Ultimately, professionalism involves taking pride in your work, your workplace, and your contributions to a shared goal.

This role is a great fit for someone with a strong sense of responsibility, excellent customer service skills, and a desire to grow within a supportive work environment.

Accessibility:
VS Group ensures compliance with the Accessibility for Ontarians with Disabilities Act (AODA) and the Ontario Human Rights Code by offering accommodations throughout the recruitment and hiring process.

Pay: $18.00-$22.00 per hour

Expected hours: 35 - 44 per week

**Benefits**:

- Dental care
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- RRSP match
- Vision care
- Wellness program

Flexible language requirement:

- French not required

Schedule:

- Monday to Friday

**Education**:

- Secondary School (preferred)

**Experience**:

- Front desk: 1 year (preferred)
- Administrative experience: 1 year (preferred)

**Language**:

- Mandarin (preferred)

Work Location: In person

Application deadline: 2024-12-27
Expected start date: 2025-01-06