Finance Assistant

7 days ago

Toronto, Canada Christie Ossington Neighbourhood Centre Full time

**Finance Assistant**

**Position Overview**

Reporting to the Finance Manager, the Finance Assistant is responsible for the implementation and maintenance of financial systems, focusing on Accounts Payable, for Christie-Ossington Neighbourhood Centre.

**Essential Job Tasks**

**Accounts Payable**
- Contribute to the full cycle accounts payable process.
- Receive invoices and petty cash claims daily. Verify and investigate discrepancies if any.
- Prepare cheque requisitions by allocating costs to the appropriate GL accounts and obtain payment approvals.
- Record invoices using Newviews accounting software.
- Prepare and perform weekly cheque run, EFT, online direct payment, and e-transfer. Ensure payments are processed within agreed terms.
- Prepare vendor cheques for mailing and internal distribution.
- Properly communicate with vendors and other departments regarding invoices, petty cash and other AP issues.
- Reconcile credit card transactions
- Ensure accurate tracking of capital expenditures
- Maintain AP files and documentations.

**Other Finance and Administrative Duties**
- Perform various account reconciliations as required.
- Assist with the preparation of budgets and financial reports.
- Assist with annual audit preparation.
- Issue tax receipts and thank you letters.
- Back up to work related to accounts receivable including preparation of source documents, taking deposits to the bank, record daily transactions, follow up with funders, account reconciliations and filing.
- Provide administrative support to the finance team such as filing, shredding, and photocopying.
- Provide administrative support to other programs and/or departments as requested.
- Assist with the coordination of property management tasks at the centre.
- Preform other duties as required by the Finance Manager and Director of Finance.

**Required Qualifications**
- Strong bookkeeping skills with college diploma in accounting or business administration.
- A minimum of 2 years’ experience in finance and/or administration or equivalent.
- Solid knowledge of accounting software.
- Good written and oral communication skills.
- Excellent administrative skills with acute attention to detail.
- Ability to work independently and as part of a team.
- Maintain confidentiality of work.
- Computer literacy includes the use of MS Excel and Word, and an aptitude for learning new computer software.
- Experience within the non-profit sector and a commitment to the values of community development.

**Job Types**: Full-time, Fixed term contract
Contract length: 12 months

Schedule:

- Monday to Friday

Work Location: In person

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