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Finance & Human Resources Assistant
3 weeks ago
**Job Summary**
This position is responsible for performing a variety of Finance and Human Resource support duties in a highly professional and client centric manner. Reporting to the HR and Finance/Facilities managers, this role also works closely with the CEO on data analysis for donations, fundraising and grant tracking. The Finance and Human Resource Assistant will also be responsible for general Human Resources tasks such as job postings, pre-screening, volunteer coordination and overall recruitment, as well as general Finance tasks such as filing, data entry, creating and managing tracking spreadsheets.
**OUR MISSION**
To help those in the community with social and economic needs improve their quality of life
**OUR VISION**
Port Cares inspires and provides help, hope and opportunity for all in our community to achieve their potential
**OUR VALUES**
We provide help without judgement
We are accountable to one another
We treat everyone with respect
We work collaboratively together
**JOB DESCRIPTION**
**Human Resources**
- Assist with the full recruitment cycle including job postings, pre-screening, interviewing, and reference checks.
- Coordinate onboarding and orientation processes for new staff and volunteers.
- Support the recruitment, orientation, training, and scheduling of volunteers.
- Organize, maintain, and update confidential HR and employee files in accordance with applicable legislation and organizational policies.
- Draft employment letters and other HR-related correspondence as required.
- Support the development, revision, and communication of HR and Health & Safety (H&S) policies.
- Coordinate the planning and execution of the annual staff training day.
**Finance & Facilities**
- Perform data entry and maintain records for accounts receivable (AR) and accounts payable (AP) for both the agency and trustee programs.
- Process and deposit donations, grants, and funding in a timely and accurate manner.
- Track donations and grants and prepare related reports for the CEO.
- Input all donations into DonorPerfect and issue tax receipts for donors in compliance with CRA guidelines.
- Provide administrative support for facilities management, including coordination of maintenance and liaising with external service providers.
**Other Duties**
- Represent Port Cares in a professional and positive manner, promoting the organization within the community.
- Participate in agency functions, special events, or fundraising activities, which may occasionally occur on evenings or weekends.
- Serve as a member of the Joint Health and Safety Committee.
- Perform other administrative or operational duties as required.
**SKILLS AND ABILITIES REQUIRED**
- Completion of a post-secondary degree or diploma in Human Resources, Business Administration, Finance, or a related field; equivalent experience may be considered.
- Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and general IT systems.
- Experience with HRIS systems, accounting software, and donor management systems such as DonorPerfect is an asset.
- Excellent written and verbal communication skills.
- Strong organizational skills with the ability to prioritize and manage multiple tasks efficiently.
- Demonstrated interpersonal and problem-solving skills; able to work independently and collaboratively.
- Knowledge of applicable employment laws, privacy legislation, and non-profit best practices is preferred.
- A willingness to learn, adapt, and contribute to a fast-paced, community-focused environment.
**Job Types**: Full-time, Permanent, Fixed term contract
Pay: From $20.00 per hour
Expected hours: 37.5 per week
**Benefits**:
- Dental care
- Employee assistance program
- Extended health care
- Paid time off
- RRSP match
- Vision care
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
- Morning shift
- Weekends as needed
Application question(s):
- Do you have a post-secondary degree in HR, Finance, Business Administration or a related field? Equivalent experience will be considered and filled out for the next question.
- Do you have strong proficiency in various IT and computer systems, such as MS Suite, Adobe, etc. as well as being a quick learner with computer related tasks and programs?
**Education**:
- DCS / DEC (preferred)
**Experience**:
- HR or Finance: 2 years (preferred)
Licence/Certification:
- Class G Licence (preferred)
Work Location: In person
