Administrative Assistant

1 week ago

Dartmouth, Canada Archdiocese of Halifax-Yarmouth Full time

**Administrative Assistant**
**Divine Mercy Parish**
**Dartmouth, NS**

Reporting to the Pastor or his delegate, the Administrative Assistant, is the first point of contact for parishioners and other visitors to Divine Mercy Parish. Working with the Pastor and other leaders in the Parish, the incumbent will provide superior customer service to parishioners and all visitors.

The main duties and responsibilities include:

- Using a high degree of accuracy and attention to detail, maintaining the parish records and filings including the:
- Recording of Baptisms, Marriages, Deaths, First Communion, First Reconciliation and Confirmation in the written records and electronically in Parish Friendly
- Responding to requests for Baptismal and Marriage documents
- Completing and providing certificates for the sacraments prior to the events at the request of the Pastor and/or Deacon
- Acting as the first point of contact for weddings and baptisms
- Maintaining parishioner information in Parish Friendly
- Assisting the Faith Formation Coordinator in ensuring the faith formation registrations/information is entered in Parish Friendly
- Providing reports as needed for the Priests, Deacons, Parish Councils and organizations
- Assigning church envelopes, both regular and PAR, annually and as new parishioners join the Parish
- Ensuring adequate inventories of supplies for all three churches including but not limited to:
- Candles
- Hosts
- Missals
- Office supplies
- Issuing Mass cards, recording and scheduling the Mass Intentions for the week
- Maintaining a log and monitoring who has keys to the churches and offices/rooms in the churches
- Receiving bulletin submissions and create a weekly bulletin to be sent electronically and in paper format
- Updating the Divine Mercy Parish website ensuring currency of information
- Communicating changes to Mass times and/or personnel to the website manager at the Diocesan Centre
- Managing the Responsible Ministry Protocol program ensuring the staff and volunteers meet the requirements of the program

**Qualifications**

The incumbent will:

- Be a practicing Catholic able to participate in the sacramental life of the Church
- Be a graduate of an Office Administration program and a minimum of five (5) years experience in an administrative support role or the equivalent of training and experience
- Be able to demonstrate excellent skills in technology such as MS Office, Google Docs, Adobe, WordPress
- Have solid written and oral communications skills
- Have strong organizational skills with the ability to prioritize their workload
- Have strong interpersonal skills with the ability to engage parishioners and visitors to the Parish
- Be flexible and adaptable to change to meet the needs of the Parish
- Understand the need for confidentiality
- The ability, with experience in QuickBooks, to fill in for the Bookkeeper in their absence would be considered an asset

We offer a competitive salary and benefits package.

  • Part-time Administrative Assistant

    2 weeks ago

    Dartmouth, Nova Scotia, Canada Accounting Staffing And Administrative Staffing Full time

    Job DescriptionWe are currently seeking a reliable and detail-oriented Administrative Assistant to join our client in Dartmouth on a part-time, permanent basis. The position begins as an in-office role, with the potential to transition to remote work, and offers 15 hours per week, with possible increased hours in the fall.The successful candidate will play a...

  • Accounting Assistant

    5 days ago

    Dartmouth, Nova Scotia, Canada Accounting Staffing And Administrative Staffing Full time

    Job Description We're seeking an attentive and dedicated Accounting Assistant to join our client in Dartmouth on a long-term contract (maternity leave coverage). Supporting daily accounting operations and administrative functions within the finance unit, this is an excellent opportunity for an individual keen to expand on their experience in a versatile and...

  • Administrative Assistant

    3 days ago

    Dartmouth, Canada First Onsite Full time

    **First Onsite** is seeking to hire a **full-time Administrative Assistant** to provide all administrative and office support functions to including office maintenance, and inventory management. The successful person will support all facets of branch operations including sales, management, and operation. Are you a get-it-done, can-do person? Are you so...

  • Administrative Assistant

    4 days ago

    Dartmouth, Canada CJ Limited Full time

    The Head Office for **Charm Diamond Centres **(CJ Limited) is looking for an organized and detail-oriented individual to join our team as a full-time **Administrative** Detail Assistant **at our location in Dartmouth, NS. In business since 1972, and operating over 80 stores across the country, CJ Limited is the largest independently owned Canadian Jewellery...

  • Administrative Assistant

    3 days ago

    Dartmouth, Canada Southland Transportation Full time

    **Administrative Assistant** SOUTHLAND Transportation is currently seeking an Administrative Assistant to join our team. This is an exciting opportunity to be a part of a growing company that offers competitive wages, professional growth and work-life balance. This is a full-time position to be filled immediately. **Duties and Responsibilities**: -...

  • Administrative Assistant

    4 days ago

    Dartmouth, Canada CJ Limited Full time

    The Head Office for Charm Diamond Centres (CJ Limited) is looking for an organized and detail-oriented **Administrative Detail Assistant** at our location in Dartmouth, NS. In business since 1972, and operating over 85 stores across the country, CJ Limited is the largest family-owned Canadian jewellery company and a platinum member of Canada's Best Managed...

  • Administrative Assistant

    24 hours ago

    Dartmouth, Canada Harbourside Engineering Group Full time

    The Harbourside Group of Companies, comprised of Harbourside Engineering Consultants, Harbourside Transportation Consultants, Harbourside Geotechnical Consultants and Harbourside Project Management, is a full service heavy civil infrastructure design firm with office locations in Dartmouth, Nova Scotia, Charlottetown, Prince Edward Island, St. John’s,...

  • Administrative Assistant

    22 hours ago

    Dartmouth, Canada Cushman & Wakefield Full time

    Job Title Administrative Assistant Job Description Summary Administrative Assistant - 1 year Contract **Job Description**: Tasks & Responsibilities - **Client Relations / Communications**: - Collect monthly and certified sales reports from tenants; upload the sales in Excel tracking and YARDI - Distribute Sales Summaries, Detailed Sales Reports and the...

  • Administrative Assistant

    1 week ago

    Dartmouth, Canada Fathom Studio Full time

    As the organization’s first point of contact, the Administrative Assistant will be our customer service expert while managing all related administrative duties for the management team, and playing a key support role to every aspect of our professional service firm. The Administrative Assistant must excel at executing many tasks at once with ease and...

  • Administrative Assistant

    3 days ago

    Dartmouth, Canada MNP Full time

    Inspirational, innovative and entrepreneurial - this is how we describe our empowered teams. Combine your passion with purpose and join a culture that is thriving in the face of change. Make an impact with our Administration team as an Administrative Assistant. This diverse team of professionals directly contributes to the success of the firm by supporting...