Finance Administrator

2 weeks ago

Niagara Falls, Canada Heartland Forest Nature Experience Full time

**Heartland Forest Nature Experience**
- **Finance Administrator**_

**Reports To**:Operations Director and Executive Director
**Hours**:30-hour work week (may vary during peak times)

**Summary**:
Responsibilities for this position will include but are not limited to A/P, A/R, G/L, month end financial reporting, reconciliation, banking, collections & other administrative tasks.

**Responsibilities**:
All essential job responsibilities will be executed in accordance with Heartland Forest’s
Administrative policies.

1. Finance:

- Complete accounts payable functions including coding and entering invoices
- Post payroll and associated Revenue Canada submissions
- Provide Heartland Forest’s payroll provider with current and accurate employee information, including employee hours, wages, start and end dates
- Prepare and process weekly cheque runs, obtain signatures and mail out cheques
- Process employee and the Heartland Forest Visa’s expense forms
- Maintain accounts payable and supplier files
- Respond to inquiries and resolve discrepancies as needed
- Complete bank deposits and monthly bank reconciliation
- Prepare and submit HST reporting
- Prepare monthly financial reports
- Provide accounting support for the development of audited financial statements
- Assist in the development of the annual budget
- Provide and maintain cash floats for the reception desk, Info Booth and Café registers

2. Office Administration
- Maintain employee and contractor files and ensure documentation is complete and up to date
- Accept and track payments/issue invoices for All Abilities and Forest Discovery

Programs
- Process refunds as required

3. Fundraising
- Issue donation receipts in accordance with Heartland Forest’s receipting policy
- Maintain donation and memorial records
- Assist with events and fundraisers including floats and reports
- Process raffle tickets and complete financial reporting for raffle reports

**Competencies**:

- Demonstrated ability to work independently
- Proficient with Microsoft Office, particularly Excel
- Proficient with sage50 Pro Accounting
- Clear vulnerable sector screening
- Able to work with a large variety of people and deal with inquiries
- Ability to plan and organize
- Excellent communication skills required, along with good organizational skills

**Safety**:

- Supports the corporate Occupational Health & Safety initiatives by incorporating safe work practices into daily work routine
- Reports any unsafe conditions or observed unsafe work practices to Operations Director
- Note: This job profile indicates the general nature and level of work expected of the incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the incumbent. The incumbent may be asked to perform other duties, which may be assigned from time to time._

**Job Types**: Full-time, Permanent

**Salary**: From $25.00 per hour

**Benefits**:

- Casual dress
- On-site parking

Schedule:

- 8 hour shift
- Monday to Friday

Work Location: In person

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