Executive Assistant

2 weeks ago

North York, Canada Royal LePage Realty Full time

**Top Pre-Construction Real Estate Team is seeking an Executive Assistant**

**Must Have Minimum of 1 Year of Real Estate Experience**

**The right person will**:

- Have experience working in a high-volume real estate office
- Be highly organized ensuring tasks are completed on time
- Enjoy working in a fast-paced environment
- Possesses strong communication skills (both written and spoken)
- Be adaptable to changes on the fly
- Be proficient with Excel and Google Sheets
- Have excellent attention to detail
- Bonus if you’re familiar with marketing software and CRM systems (Follow Up Boss, MailChimp, etc.)
- Have a car and valid driver’s license

Duties and Responsibilities include:

- Coordinate worksheets and referral forms for agents and organize on google sheets and dropbox
- Edit and maintain project marketing on dropbox (Adobe Acrobat, Excel, Word)
- Complete and maintain accurate records of Trades / Deal Sheets
- Commission follow up from builders and coordination of cheque delivery to our office
- Help complete post-sale paperwork (Buyer Representation Agreement, Fintrac, etc.)
- Prepare, send, and organize paperwork for listings, rentals, and sales and upload to MLS
- Update Deals spreadsheet daily to track mortgage pre-approvals, coop agreements, accuracy of trade sheet, invoice status, etc.
- Create Spreadsheets to track inventory allocation and sales progress
- Upload sales and listing paperwork to brokerage software

**Required Skills**:

- **Must be proficient with Microsoft Office and Google Suite (Sheets, Docs, etc.)
- DocuSign / Authentisign
- MLS
- Dropbox
- Professional phone etiquette
- Strong spoken and written communication skills
- Ability to work in a fast-paced environment
- Understanding of the Real Estate Business

**Salary**: $42,000.00 per year

Schedule:

- Monday to Friday

Ability to commute/relocate:

- North York, ON M3C 0H5: reliably commute or plan to relocate before starting work (required)

**Education**:

- Secondary School (preferred)

Work Location: In person

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