Administrative Assistant

MTE Consultants Inc. has provided consulting services to communities throughout Ontario since 1985. For over 30 years, we have maintained a commitment to quality and lasting relations. Our strength is in the people we work with and the solutions we design. With 5 different offices across Ontario, our team is comprised of driven professionals at various stages of their careers - and we’re all in this together. Every day, we’re working together and collaborating on projects that are both challenging and impactful. Join a team that creates connections, drives your career and supports the community in more ways than one.

We are seeking an attentive, articulate and goal oriented administrative professional to provide support to the **Building Structures Division** within our **Toronto **office. This position requires a high level of confidentiality, sound judgment, diplomacy, and understanding of the organization’s strategic priorities and the ability to thrive in a fast paced team environment.

**Responsibilities**
- Provide administrative support including formatting, proofreading, printing, copying and compiling of various reports, proposals, letters, drawings and other related documents, ensuring all documentation meets client specifications, project requirements and MTE standards, for a variety of structural engineering projects;
- Compile background information for engineering proposals and ensure submission meets requirements and is made prior to the deadline;
- Maintain proposal files;
- Coordinate and schedule the Division Manager’s attendance at meetings and events, preparing meeting agendas as required;
- Respond to and draft routine communications for the Division Manager, as directed;
- Coordinate logistics for meetings and attend as required; record and distribute meeting minutes;
- Coordinate travel arrangements for the division when required;
- Maintain and revise as required, divisional and corporate forms and templates;
- Perform administrative orientations for new staff within the office;
- Other related duties as assigned

**Qualifications**
- Post-Secondary education in an Office Administration or Business Administration program or related field is preferred;
- Minimum of 5 years of related experience;
- Experience working within an engineering or science related environment is preferred;
- Advanced experience with MS Office including Word, Outlook and Access;
- Strong interpersonal skills and problem solving ability;
- Ability to exercise tact and discretion in dealing with confidential issues;
- Ability to take initiative and to multi-task in a fast paced environment characterized by changing priorities;
- Strong written and verbal communication and comprehension skills;
- Organizational and time management skills;
- Accuracy and attention to detail;
- Familiarity with general office equipment including multi-line phone systems, photocopiers, plotters, etc..

**MTE Consultants Inc. offers a comprehensive benefit package including the following**:

- Competitive Wages
- Shared Ownership in Our Employee Owned Company
- Group RRSP Matching program
- Technical Development and Career Opportunities
- Social and Supportive Culture; and much more
- We thank all applicants; however, only those selected for an interview will be contacted. No Agencies, please._
- MTE Consultants will accommodate the needs of qualified applicants under AODA legislation in all parts of the hiring process. Should accommodation be required, please notify our Human Resources department._

**Benefits**:

- Company events
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- On-site parking
- Paid time off
- RRSP match
- Stock options
- Vision care

Schedule:

- 8 hour shift

COVID-19 considerations:
Remote interview process; social distancing guidelines in place; virtual meetings; sanitizing, disinfecting, or cleaning procedures in place

Ability to commute/relocate:

- North York, ON: reliably commute or plan to relocate before starting work (preferred)