Administrative Assistant

2 weeks ago

North York, Canada State Building Corporation Full time

We are a family owned and operated business that has been building luxury homes and condominiums in the Greater Toronto Area for over 50 years. We also manage a large portfolio of residential and commercial properties.

We are looking for an Administrative Assistant to join our growing team.

**Job Duties**

Including but not limited to:

- Manage day to day calendars and scheduling for the team, and coordinate internal and external meetings, food for meetings, organize travel arrangements, credit card reimbursements, etc.
- Reception relief.
- Troubleshoot and handle daily needs that arise.
- Work closely and effectively with the team to keep them well informed of upcoming commitments and responsibilities, maintain a high-level understanding of priorities for the team and follow up appropriately and executing other tasks that facilitate the team management of their extensive real estate portfolio.
- Assist as required with documentation that may be needed in conjunction with real estate transactions including purchase, sale, commercial leasing, general corporate documentation, agreements, and contract review
- Effectively interface with employees across the company and external parties, follow up and act as a liaison with various individuals both internally and externally, at all levels of the organization.
- Ensure documentation is accurate and completed in a timely manner.
- Filing and record-keeping, maintaining internal databases.
- Other duties as assigned.

**Requirements**:

- Experience in real estate development and or management company is considered an asset.
- Significant experience in executive administration, ability to multitask and prioritize workloads, demonstrates high degree of confidentiality.
- Proficient with Microsoft Office products, and video meeting tools.
- Attention to detail, strong organization and math skills,
- Strong oral and written communication skills: you have the ability to communicate clearly and effectively with senior leaders and external partners.

Please no phone calls.

**Job Types**: Full-time, Permanent

**Benefits**:

- Dental care
- Extended health care
- On-site parking
- Paid time off
Schedule:

- Monday to Friday
- No weekends
Application question(s):

- What is your greatest strength as an Administrative Assistant?
- Please list 2-3 dates and time ranges that you could do an interview.
**Experience**:

- Administrative Assistant: 3 years (preferred)

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