Commodity and Inventory Administrative Assistant

**Who we are**:
The GVF Group of Companies empowers farmers to produce meat, milk, and eggs profitably and sustainably for the advancement of human lives, nutrition and health.

Founded in 1960, Grand Valley Fortifiers specializes in the formulation, manufacture and sale of high quality, leading-edge mineral premixes for swine, dairy, beef and poultry producers. We create opportunities for livestock & poultry farms to be more profitable by providing innovative products, programs and services which lower feeding and livestock producers costs, maximize animal performance, and increase nutritional and commercial value of our customers products; meat, milk and eggs.

Today The GVF Group is comprised of six divisions: Grand Valley Fortifiers, Fortified Nutrition, Farmers Depot, Direct Source Commodities, Valley Feeds and True Foods.

Ours is a family business that cares about its employees and its community. We make sure that all our staff get what the best in class team members deserve: benefits, good wages, and respect. Whether through our charitable work, or our dedication to staff, GVF is committed to living out our principles and values.

**Why we have this role**:
As the Commodity and Inventory Administrative Assistant you will support the Direct Source Commodity division and the GVF group Finance department. In this role, you will be responsible for managing all related invoicing for the DSC division (contracts, sales/purchases orders and shipping documents) and invoicing DSC’s customers. You will work closely with the Commodity Specialist and assist with scheduling and coordinating freight when needed. Lastly, you will support the Finance team with sales invoicing and inventory-related functions.

**Working with us**:
As the Commodity and Inventory Administrative Assistant you will support the DSC division and the GVF group Finance department. In this role, you will be responsible for managing all related invoicing for the DSC division (contracts, sales/purchases orders and shipping documents) and invoicing DSC’s customers. You will work closely with the Commodity Specialist and assist with scheduling and coordinating freight when needed. Lastly, you will support the Finance team with sales invoicing and inventory-related functions.

**What you’ll do**:

- Manage all related DSC administration and invoicing using Great Plains including preparing sales and purchase orders, shipping documents, completing final invoices for customers and any related data entry of contracts.
- Daily sales invoicing and purchasing/payables of all dairy bulk supplements and complete feed shipments using Great Plains.
- Daily review and posting of ingredients received at the mill and warehouses.
- Weekly/Month-end review of inventory listings and follow-up of unusual items.
- Assist supply chain team with monthly inventory cycle counts including preparation of cycle counts and variance follow-up.
- Daily/weekly review and posting of inventory adjustments/transfers.
- Perform month-end accounting duties with the accounting department and communicate with GVF’s Credit Manager on accounts that are new or on credit hold.
- Monitor plant SBM and DDGS inventories and communicate with DSC Commodity Specialist to arrange deliveries as needed.
- Gain an understanding of ordering, scheduling, and pricing commodities in order to be able to cover when the Commodity Specialist is away.
- Project and schedule commodities deliveries for regular customers and customers who have contract
- Weekly scheduling of-products, maintenance of spreadsheets and communicating plan to producers and freight companies.
- Prepare DSC material for events such as the Outdoor Farm Show, Pork Congress, and Dairy Expo co-ordinating attendance with DSC Business Development Manager and Commodity Specialist.
- Prepare and distribute Christmas gift packages complete with cards utilizing couriers.

**Your background includes**:

- A High School Diploma and at least 3+ years of related experience; **OR**:

- A completed 1-year certificate in Business Administration or Accounting, and at least 2 years of related experience.
- Strong analytical and problem-solving skills.
- Demonstrated ability to use and learn financial and related systems.
- Highly developed interpersonal and communication skills.
- Proficient in math and comfortable working with numbers.
- Proven time-management, organizational, and decision-making skills
- Ability to initiate and follow tasks through to completion.
- Able to work independently and as a part of a team.
- Strong computer skills in Word, Excel and Outlook.
- Experience using Great Plains considered an asset.

**Why work with us**:

- Canadian Family Owned and Operated Company
- Extended health and dental benefits
- RRSP matching program
- Profit sharing bonus
- Donation matching program
- Store discount at Valley Feeds

**How we behave**:

- **Passion**: Serving customers innovatively and well.
- **Humble Confidence**:Confidently