Office Assistant/bookkeeper
4 days ago
ASF Associates Inc. is looking to hire an energetic office assistant - book keeper for their office in Cambridge. They assist in administrative and various day-to-day duties in the office carrying out a variety of activities from managing daily accounting to answer phones, make appointments, file paperwork, perform data entry, scan documents, receive and sort mail, invoicing, and any other tasks that contribute to the function of the office and accounting department.
You are an organized and team-oriented individual with an attention to detail, who can demonstrate strong communication skills (written and oral) and execute independently with mínimal oversight. You will assist in all facets of accounting and also provide part time administrative support within the company. Ideally, you have worked in an engineering office before.
**Duties will include but will not be limited to**:
- Assist with payroll and invoicing.
- Verify and reconcile expense reports and create monthly statements.
- Verify and reconcile timesheets with both internal and customer time tracking systems.
- Administration support for HR and onboarding of new employees - including preparation of offer letters.
- Part-time office administration support, duties include processing mail, booking travel arrangements, working with management to perform clerical duties as needed, booking meetings and appointments, maintaining resumes database, and updating office map/staff contact details/etc on internal sites.
**Requirements**:
- Excellent written and verbal communication skills
- Detail-oriented, organized, and able to multitask
- Have a flexible can-do attitude and be able to take initiatives
- Ability to take ownership of tasks until completion
- Experience in book keeping an asset
- Experience working in a Civil Engineering office an asset.
- As this role requires some tasks to be completed outside of the office, a valid driver’s license and vehicle are required
**Job Types**: Full-time, Part-time
**Salary**: $18.00-$23.00 per hour
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