Executive Assistant

Req Id: 423629

At Bell, our purpose is to advance how Canadians connect with each other and the world. We achieve this by providing consumers and businesses with the best network technologies in the world, innovative digital solutions and seamless customer experiences. It’s all developed and delivered by the members of #TeamBell and we’re always on the lookout for people with great skills and experiences.

We value diversity and provide a supportive, inclusive community where all team members can succeed. And through our commitment to environmental, social and governance initiatives, you will feel good about the greater impact you will have - making every day better for people as they connect, work, learn and play.

Join us. You belong at Bell.

Be at the centre of Bell’s transformation and growth on the Corporate Services team. Enabling our industry-leading businesses requires many teams working collaboratively, such as Corporate Security & Responsibility, Corporate Communications, Human Resources, Procurement, Strategic Business Transformation and Real Estate. You’ll be part of guiding strategic vision and hands-on delivery of the business to drive our business forward and support groups and team members across the entire organization.

At Bell, your insights and experience will make an impact in bringing the best digital connections and next generation services to Canadians. Join us as we transform from a traditional telecommunications company to tech services and digital media leader.

**Summary**:
The Corporate Communications team is responsible for content production and management of various internal and external communication channels.

Reporting to the Senior Vice-President (SVP), Communications, the successful individual will be responsible for executive management and administrative duties. In this role, you will represent the department to both internal and external contacts. Much of the work performed requires discretion and thorough knowledge of the Executive’s functional area.

**Key Responsibilities**:

- Managing the SVP Communications executive calendar and itinerary as well as the SVP team; including the planning, organization, coordination of travel, meetings, conference calls, events and logistics with both internal and external clients.
- Manage general correspondence on behalf of the VSP, through processing incoming calls, mail and taking appropriate action and escalation with mínimal supervision.
- Assistance in the preparation of reports and briefing documents for Senior Executives in a variety of formats (PowerPoint, Excel, Word documents, etc.)
- Provide administrative support for the SVP and the team as required.
- Assist the Corporate Communications team with ad hoc requests i.e. coordination of events, meetings.
- Developing and implementing process improvements to maximize departmental efficiency.
- Managing expenses; including completing invoice payments and expense management accounting, investigating and sourcing cost-effective purchases and practices.
- Maintenance of a master filing system and being able to process confidential transactions in an efficient and expedited manner.
- Managing special projects and additional support through the coordination of personnel related issues.

**Critical Qualifications**:

- Strong verbal and written proficiency in English and French.
- Professionalism and exhibiting good judgment in representing the office of the executive.
- Strong interpersonal skills and excellent written and verbal communication skills.
- Solid analytical skills with ability to draw insights and provide recommendations.
- Proficient organization, planning, scheduling and time management skills with the ability to multi-task, make decisions and prioritize work.
- Personal commitment to ownership and accountability for the success of tasks assigned with a high level of attention to detail and effective follow-up on activity.
- Process oriented mindset, with the ability to work independently and within a team.
- Ability to work effectively under pressure and in a fast-paced environment.
- Display strong initiative and anticipate the needs of a busy executive and team.
- Proficiency in M365 Office (especially Outlook, Word and PowerPoint — Excel is an asset), Antidote, General
- Understanding of basic financial concepts and tools, including knowledge of the corporate accounting methods for processing expenses, credits, revenues, and capital investments.
- Understand key components of human resources administration and how to use the information / data of the management systems and tools required to do the job.
- Willingness to work periodically beyond typical business hours to adjust to unpredictable events during the day

**Preferred Qualifications**:

- Post secondary formal training plus administrative experience.
- Experience at Executive level is an asset.

EmployeeReferralProgram

Adequate knowledge of French is required for positions in Quebec.

**Additional