Executive Assistant

1 week ago


Toronto, Canada White Ash Group Full time

**Summary**:
We are recruiting an Executive Assistant/Office Manager to support 3 Senior
Executives with both strategic and administrative tasks.

**Responsibilities**:

- Calendar management, planning and scheduling: act as a gatekeeper to prioritize meetings and manage scheduling conflicts.
- Various administrative tasks
- Be able to think ahead and plan for what is next for the Executives
- Think strategically and ensure the Executives are able to work efficiently
- Expense report management.
- Coordinate and track all travel arrangements, both domestic and international; including entry requirements, flights, hotel reservations, car service and restaurant reservations for Executive Team and staff.
- Review, flag discrepancies, and assist in gathering signatures on contracts/ agreements.
- Ad hoc personal requests
- Support other Executive’s assistants when required.
- Greet visitors in a professional manner. Provide visitors with information and direct them accordingly.
- Process, sort, and route incoming and outgoing mail, including company merchandise as directed.

**Education/Experience**:

- 5+ years of experience as an Executive Assistant
- Ability to prioritize assignments in a fast-paced environment
- Ability to work with ambiguity
- Ability to anticipate needs, foresee challenges and remove obstacles.
- High degree of professionalism and the ability to tactfully deal with confidential manners.
- Strong written and oral communications skills with the ability to collaborate with team members effectively.
- Financial aptitude to support expense and misc. reporting requirements.
- Strong attention to detail and listening skills.
- 4+ years of experience using Microsoft Office 365 (Outlook, Word, Excel, PPT, Teams).

**Salary**: $75,000.00-$90,000.00 per year

**Benefits**:

- Extended health care

Schedule:

- Monday to Friday

**Experience**:

- Executive Assistant: 4 years (required)
- Microsoft Office 365: 3 years (preferred)



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