Administrative Assistant-burlington

6 days ago

Burlington, Canada Homestead Land Holdings Limited Full time

About Homestead Land Holdings Limited

Founded in Kingston in 1954, Homestead Land Holdings Limited has grown to become one of Canada’s largest and most respected owners of multi-residential apartment buildings. The founding principles of the company are still in place today, which are to provide residents with affordable, secure housing with a standard of care in which we would treat our own family members.

Detailed Description:
**Position**: Administrative Assistant

**Department**: Operations

**Location**: Burlington, Ontario

**Job Type**: Full Time

**Length of Term**:Permanent

**Responsibilities**:

- Correspondence for the AVP and Property Managers
- Reception Duties
- Monthly Building Fire Testing Notices
- Monthly Building Inspection tracking
- Process Tenant Notice to Vacates
- Order Business Cards
- Scheduling and Coordination of events in conjunction with Branch Admin
- Complete Chargeback letters for Property Managers and update tracker
- Signage orders
- WSIB certificate updates/procedures
- Office supply orders for branch and sites
- Tracking and follow up of monthly building health and safety inspections
- Monthly updating of the life safety repeat deficiency tracker
- Track and follow up on Life Safety Façade inspections
- Maintain First Aid tracking in conjunction with the Training Facilitator
- Track and follow up on incoming tenant inspections
- Order flowers for sick/hospitalized employees/birthday cakes
- Update trades lists
- Distribute list of weekly amenity closures
- Distribute weekly list of capex projects currently “in-progress”
- Track Spring/Winter Checklists
- Printing orders
- Distribute Holiday Office Hours and Closure Notices
- Track and Update Building Winter/Snow Logs
- Hydro and Utility chargeback letters
- Assist with coordinating branch events (Christmas Party, Summer Picnic)
- Other administrative duties as assigned.

**Skills, Abilities and Requirements**:

- Bachelor Degree/Diploma from a recognized college or university is an asset
- Must be proficient in Word & Excel and the ability to learn new programs
- 2-3 years administrative experience required
- Excellent verbal and written communication
- Excellent interpersonal skills
- Excellent computer and related technology skills
- Excellent customer service ability
- Strong Attention to detail
- Must be able to meet deadlines
- Must be proficient on the telephone
- Must be able to bring an enthusiastic attitude to a team environment

Additional Information

A satisfactory reference check and criminal records clearance are required for the position.

**Behaviors**: Preferred
- Dedicated: Devoted to a task or purpose with loyalty or integrity
- Enthusiastic: Shows intense and eager enjoyment and interest
- Team Player: Works well as a member of a group
- Detail Oriented: Capable of carrying out a given task with all details necessary to get the task done well

**Motivations**: Preferred
- Growth Opportunities: Inspired to perform well by the chance to take on more responsibility
- Ability to Make an Impact: Inspired to perform well by the ability to contribute to the success of a project or the organization
- Work-Life Balance: Inspired to perform well by having ample time to pursue work and interests outside of work

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